Taking a break from or leaving your studies

This page details information relating to taking a break from your studies (known as an intermission) or withdrawing from the University.

Taking an intermission

An intermission is an approved leave of absence from all study for a defined period, normally for less than one year at a time. Intermitting is intended to relieve you of a disadvantage and does not change the number of terms you will spend at the University, or your examination results. 

Common reasons for a period of intermission include:

*If you intermit for medical reasons, you may be required to provide a medical certificate to testify that you are fit to return to your studies.

An intermission is a serious step to take for any student and should only be considered with reasonable care and consideration for the risks. Before requesting an intermission, we encourage you to speak to our support services: Student Support and WellbeingKent Union Advice Centre or Medway's Greenwich Students' Union.  

How to request an intermission

If you are thinking about taking a period of intermission, please speak to your Division in the first instance. They will be able to advise you of which form they require you to complete. All intermissions must be approved by your Division. You may also wish to read the Intermission procedure information.

Your intermission will be recorded from your last date of attendance. The last date of attendance is defined as the last date that you attended your course. Being in attendance on a course is defined by the Student Loans Company as "active and ongoing engagement with the activities and learning opportunities made available by the provider within the course duration, including, but not limited to, scheduled learning and teaching activities". Emails to you, meetings with your senior tutor and completing work in your own time would not be deemed as being in attendance.    

Finances

Please be aware that if you are living in on campus accommodation you will need to inform Kent Hospitality of your intermission or you may continue to be charged accommodation fees. Handing in your key is not sufficient notification of an intermission. If you do not inform the University that you wish to intermit, you may be charged tuition fees.

Once intermissions have been approved, the Student Administration team for your campus informs the Student Loans Company. However, we do recommend that you contact the Student Loans Company yourself to determine how this intermission will affect your funding and the tuition fees you will have to pay when you return to the University.

The Financial Aid Office can offer further assistance with any funding queries you may have.

Change of visa status

If you hold a visa to study in the UK, please read our immigration intermission guidance.

Withdrawing from the University

Whilst we hope that you will enjoy your experience at Kent, we understand that sometimes it may not be the right choice for you. We encourage you to speak to our support services in the first instance: Student Support and WellbeingKent Union Advice Centre or Medway's Greenwich Students' Union.

If you wish to change to another programme at Kent, please read about information on changing courses.  

How to withdraw from your studies

If you wish to withdraw from the University, you should speak to your Division in the first instance. Once you have discussed your withdrawal with your Division, you will need to complete the withdrawal form (see blue button below) and return it to your Division.

Leaving without telling anyone or, if you are in campus accommodation, just handing in a key is not sufficient notification of a withdrawal. If you are living in campus accommodation you will need to inform Kent Hospitality that you are leaving. Failure to inform the University that you wish to leave may result in you being charged tuition and accommodation fees.

Your withdrawal will be recorded from your last date of attendance. The last date of attendance is defined as the last date that you attended your course. Being in attendance on a course is defined by the Student Loans Company as "active and ongoing engagement with the activities and learning opportunities made available by the provider within the course duration, including, but not limited to, scheduled learning and teaching activities". Emails to you, meetings with your senior tutor and completing work in your own time would not be deemed as being in attendance.      

Once your withdrawal has been approved, the Student Administration team applicable to your campus will send written confirmation to you at your home address.

Transferring to another University  

If you are withdrawing in order to transfer to another University, you should tell us when you request to withdraw. If you are funded by the Student Loans Company we will need details of your new course.

Tuition fees

Once withdrawals have been approved, the Student Administration team applicable to your campus will inform the Student Loans Company. However, we do recommend that you contact them yourself to determine how this withdrawal will affect your funding and the tuition fees you have to pay.

Fees will not be re-funded pro rata automatically; please see the Student Finance Guide for more details or if you have a query about your fees.

Withdrawal checklist

If you have received confirmation that you have been withdrawn from the University, please ensure that you have completed the below tasks.

Accommodation

If you live in University accommodation, please email the University Accommodation office to advise them of your intended date of departure from your university room and read our moving out of University accommodation guidance. Your date of departure should be within four weeks of your date of withdrawal, as non-registered students are not permitted to live in university accommodation. As per the terms and conditions of your Agreement, if you are officially withdrawing, intermitting, or de-registering from your course of study, your room Agreement and accommodation fees will be ended early subject to a four week notice period, providing you have vacated your room and returned the room key/fob.

If you are living in off campus student accommodation, please see our moving out of student accommodation guidance.

Tuition fees

Once withdrawals have been approved, the Student Administration team applicable to your campus will inform the Student Loans Company. However, we do recommend that you contact the SLC yourself to determine how this withdrawal will affect your funding and the tuition fees that you have to pay. Fees will not be re-funded pro rata automatically; please see the Student Finance Guide for more details or if you have a query about your fees.

IT account

You will lose access to Library e-resources on the day that your student registration ends. 60 days later you will lose access to most Kent IT services and may wish to forward important documents to your personal email address. Please view our guidance for your IT account closing.

Contact information

Please ensure that your personal contact information (such as home address and personal email address) on KentVision is up to date, should we need to contact you about information such as an alternative exit award or change of visa status.

Alternative exit award

If you are eligible for an alternative exit award based on any credits achieved during your time here, we will be in touch with you once we have received the approval for any award.

Change of visa status

The University will report your withdrawal to the Home Office and the Student Immigration Compliance Team will notify you by email.

You should make arrangements to the leave the UK as soon as possible after you have been withdrawn from the University of Kent, regardless of the expiry date on your visa. Please read our visa guidance.

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