After logging into KentVision, select the maroon coloured My PGR tile. The My PGR page will allow you to view:
- any task which is awaiting your attention
- a link to your monthly supervisory meetings page
- a link to your progress review meetings
- a link to a snapshot of your PGR details
Due and overdue task list
If you have any tasks awaiting your attention, these will be shown at the top of the page in the due and overdue task list. Usually, these will include tasks such as completing supervisory meeting notes and completing a notice of thesis submission (shortly before you are due to submit). Clicking on a task in the event column will take you directly to the task.
Viewing supervisory meetings
Clicking on the My supervisory meetings tile will take you to the Supervisory Meetings Page.
On this page, you can view all of your planned, current and completed monthly supervisory meetings. Upon registration, your first 12 months worth of meetings are created, and the next 12 months worth of meetings will be created on the anniversary of your registration.
If you are a part time student, you will have a meeting every other month.
Meetings will show one of five potential statuses:
- Ready to record: You can enter details of the meeting. There will always be a task in the task list for this status.
- Future meeting: You cannot access this record until the status changes to ‘ready to record’.
- Awaiting review: You have submitted the details of the meeting and it is awaiting approval from one of the supervisors who was present at the meeting. You can continue to edit the details whilst the meeting is in this status.
- Approval rejection: The meeting has been reviewed by a supervisor and has been returned to you for corrections or to add further details. There will always be a task in the task list for this status.
- Complete: The meeting has been reviewed by a supervisor and has been approved
Adding new supervisory meetings
If a meeting is missing, you can add a monthly meeting by clicking the Create new supervisory meeting tile.
If you agree with your supervisors to hold a supplementary meeting, you can create it by clicking Create new ad-hoc meeting.
Recording a supervisory meeting
A supervisory meeting can be recorded when it has a status of ready to record. The meeting can be accessed by clicking on the link from the task list in either your PGR page or your supervisory meetings page.
entering the meeting page, you will be asked if you attended the meeting. The
options in the dropdown list include:
- You were present
- The meeting did not take place due to fieldwork/placement/annual leave/intermission/sickness
If the meeting did not take place there will be no further action. If the meeting did take place, you will be shown a meeting template.
You need to complete each section. At the bottom of the page there will be a list of the supervisors who make up your supervisory team; you must click on each supervisor who was present at the meeting and then click the submit button.
When the meeting has been reviewed, you will receive an email to inform you whether the meeting has been approved or rejected. If it has been rejected, you will have a new task in the task list to edit the meeting and re-submit it.
My PGR details
The My PGR details page provides a snapshot of your student record.
Your record will have basic details after you have registered and further details will be added as you progress.
Progress review meetings
Clicking on the My progress review meetings tile on the dashboard will take you to your progress reviews page.
On this page, you can view all of your planned, current and completed progress review meetings. Upon registration, your standard progress review meetings will be created, and as you progress other meetings may also be added.
The mix of meetings that you see on screen will vary depending on your type of award (ie MA/MSc by research, PhD by Published Works etc). Each meeting tile shows the due date of the meeting and meeting status.
Meetings will have 1 of 4 potential statuses:
- Ready to record: The meeting is due and should have been convened; it is waiting for the supervisor to record the outcome of the meeting. You will not have access to the meeting at this stage.
- Future meeting: The meeting is not yet due until the status changes to ‘ready to record’. You will not have access to the meeting at this stage.
- Awaiting approval: The meeting has been recorded and is awaiting approval from the review panel chair. You will not have access to the meeting at this stage.
- Complete: The meeting has been approved by the review panel chair and you will be able to view the details at this stage.
Notice of thesis submission
Following a submission review meeting, if the review team
agree that you are ready to finish the writing up of your thesis, you will be
required to submit a notice to submit your thesis two months prior to the
expected date of submission.
This notice informs your Division's Programme Administration team that you are about to submit and confirms the expected date of submission. This acts as a trigger for the administrators to start the process of compiling an exam panel and arranging for your viva (if applicable). It is therefore vital that you complete this task when required.
You will receive an email to remind you to submit your notice to submit and when you next log into your PGR page, a task will appear in your task list.
The thesis details history area will show a record of any changes to your thesis submission (such as title or submission date) as well as when and by whom the change was made.
In the thesis details area you will be asked:
- thesis title
- thesis submission date
- your full legal name*
* You must enter your name as it appears on your passport. It is important that you enter your name correctly to prevent any delays to the process.
Once you have submitted your thesis you will be presented with confirmation of the submission - confirming the title, submission date and legal name.
How to request an intermission
Please see our guidance on how to request an intermission.
Returning from an intermission
When you return from an intermission, you will need to log into KentVision and confirm your details. Once you have confirmed your details you will be able to continue your studies.
Selecting additional modules
The process of selecting modules is set out by your supervisor and your Division's Programme Administration team.
Your requirements should be discussed and you will be allocated to the relevant modules by your Division's Programme Administration team.
Once the modules have been approved by the Student Record Administration team, they will appear on your student timetable.