Stream - Microsoft 365

Store and share video with staff and students
Microsoft Stream logo

What it offers

Stream lets you store and share video with University of Kent students and staff.

  • When you record a meeting in Teams, it gets stored in Stream
  • You can set it up to auto-generate captions and transcripts for Teams videos
  • You can upload any video file to Stream, and share it with staff and students

Stream is ideal for sharing research videos, performance recordings, and non-academic presentations.

Lecture capture 

Lectures and seminars should be captured using the Kent Player (Panopto) with the added benefit of Moodle integration.

How to access Stream

Log into office.com with your University of Kent account, and select the Stream application.  

  • Enter username as username@kent.ac.uk 

Or download the Microsoft Stream app from the Apple and Google app stores.

Teams meetings' recordings

When you record a meeting in Teams, the recording is stored in Stream. 

Important! Check access permissions for each recording

When a meeting recording is complete, you need to edit permissions in Stream otherwise it will be open for all students and staff. If you simply click 'Share' in Teams without going into Stream and changing permissions, it is open to the entire University. For each recording, click 'Open in Microsoft Stream' and edit the access permissions. 

To access the recording

  • Login to Stream  
  • Select My Content 
  • Select Meetings 

Other ways to access the recording

  • A link to the video is placed in the meeting chat history
  • A link to the video is emailed to meeting participants

Edit video details, options and permissions

Microsoft advice for editing video details, including permissions

Subtitles, captions and transcripts

  • To meet accessibility standards, these are required
  • Stream makes them easy to add
  • Captions can make your video more findable in searches: they are searched by Google etc to help people find what they are looking for.

You need to include subtitles and captions

Subtitles and captions are subtly different and ideally combined: read about what should be included.

Use auto-generated captions/subtitles

You will need to check and edit the auto-generated captions, to check for errors and make sure all contextual information is clear.

  1. Check that auto-generated captions (subtitles) are turned on before you record
  2. Once the recording is done, view and edit it. Open Stream, click My content (from the top menu) then Videos, and click the video you want. 
  3. The transcript window is displayed next to the video. As the video owner you can click the edit button (a pencil icon) to correct the text and add any contextual information as needed.

Want to upload a caption file?

  • You can't upload a caption file if you've already selected Autogenerate a caption; and you can't autogenerate captions if you've already uploaded a caption file
  • How to upload a caption file

Transcripts

The caption files are concatenated to form a transcript, which is available in the transcript windowTo check your transcript for errors, open the transcript window. As the video owner, you can edit the words directly there.

Uploading and sharing videos

Students and staff can upload and share video content using Stream. 

To upload a video file

  • Login to Stream
  • Select Create
  • Select Upload video 
  • Drag your video file into the upload section 
  • Enter details such as name and description 
  • Set permissions on your video – you can share with other University of Kent users, or restrict it to a specific group or Teams channel

Stream channels

You can create a channel for your video and share a link to this channel with other University of Kent users. A channel must be connected to an existing Microsoft 365 group. It is likely that you are in a group as part of your Teams use, for departmental or module Teams. 

To create a channel

  • Select Create 
  • Select Channel 
  • Enter a name and description for the channel 
  • Search for a group name to attached the channel to

Groups

Staff who are able to create Teams are also able to create groups, which Stream channels can be linked to. 

To create a group

  • Select Create 
  • Select Group
  • Enter a name for the group, select the members, and select the access level. We recommend all groups are private unless you have a specific reason to create a public group

For more advice on using groups, please contact us

Live events

Staff who can create Teams can also create Live Events. 

To create a live event

  • Select Create 
  • Select Live Event 
  • Enter the details of your live event including name, description, and a time and date

See the Microsoft guidance on live events

Acceptable use

Stream usage is governed by the University IT regulations. This means you should not upload personal information or inappropriate content and should follow University guidance on copyright

Help and feedback

Microsoft support

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