Creating accessible slideshows
Use an accessible template if you can
Using a standard templeated provided in software such as PowerPoint is usually a good starting point (it should already be accessibility compliant). To check the accessibility of a PowerPoint template before you start using it, open it in PowerPoint and click Review, then Check Accessibility.
Making your slide content accessible
- Use a minimum font size of 24 for all slide text
- Keep the layout simple and clear
- Give each slide a unique title
- Explain all your spoken points in the Notes Field. Use it to expand on important points or summarise the key points of visual materials
- Avoid ‘crowding’ slides with too much information. If lots of information is needed, split it across slides, or use the Notes field for the extra detail
Run an accessibility check in PowerPoint
Use the Microsoft PowerPoint Accessibility Checker to see how accessible it is.
Converting slides to PDF
Advice from WebAim: if sharing your slides online we recommend converting them to PDF which has a smaller file size, the slide transitions are usually removed, and everyone has a PDF reader (not everyone has PowerPoint).
Accessibility features should be retained in a PDF file if it's been created correctly: see this WebAim article on Converting PowerPoint to PDF
Take it further
- How to do all this and more in PowerPoint
- Automated captioning is enabled by default in KentPlayer recordings
- Captions for recordings of Teams meetings
Other guides in this series
- If you prefer to learn from a video, watch these video tutorials on how to create accessible content produced by CALL Scotland
- Microsoft guides: in-depth accessibility advice for most Office applications
There's a couple of ways to check whether your presentation is accessible, find any remaining issues and get advice on how to fix them.
Making content accessible means working a little differently, so we want to thank you for using our guides. Here's our explanation of why accessibility matters so much.