Request CLA scans for your modules

Use the Copyright Licensing Agency (CLA) scanning service to order extracts from books and journals so your students can access them in Moodle

Place your requests through Moodle and we'll process them for you. We work within the restrictions of the CLA Higher Education licence, which is underpinned by UK copyright law.

What you need to do

You only need to request new scans. That’s because scans in the most recent version of the module will be carried over automatically.

Allow 4-6 weeks for us to process your requests.

  1. Go to the relevant module in Moodle 2021 to request your scan.
  2. In the relevant section, select CLA Extract Book or Journal from the 'Add a resource' drop-down list or from the activity chooser.
  3. Complete the resulting form.
  4. You need to submit a separate request for each block of pages, for example pp 9-13 and pp 15-20, even if they are from the same book.
  5. Make sure you mention any alternative format requirements.
  6. Enter the ‘Week required’ on the scan form. That’s the week your students need to read it and we'll use this information to prioritise requests.

What you can request

You can request published material (with some exceptions), held in our Library or paid for via the British Library's On Demand service and covered by the CLA licence

You can request up to 10% or a chapter (whichever is greater) from each source per module, for example:

  • 10% or a whole chapter of a book
  • 10% or a whole article, from a single issue of a journal
  • 10% or a whole article, from a set of conference proceedings
  • 10% of a short story or poetry anthology or one short story or one poem of not more than 10 pages
  • 10% or one single case, from a published report of judicial proceedings.

Check the Copyright Licensing Agency webpages for full details.

What you can't request

Some types of material can't be requested under the CLA licence, for example:

  • printed music including the words
  • maps and charts
  • newspapers

What happens next

When you've made a request, a placeholder will appear in the Moodle section, which will be replaced with the scanned extract once it has been uploaded. We'll email when this has been done.

If we can't provide a scan (for example if the item is excluded from the CLA licence), we'll email you and remove the placeholder from Moodle.

We'll try to provide the best quality scan possible, but this will depend on the condition of the original text. If you have any concerns about the standard of a scan email libscanreq@kent.ac.uk.

Help

Find out all the ways you can get in touch:

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