Deposit your thesis



Files which accompany your thesis

Do you have data or supplemental material, such as:

  • supporting data you must preserve and make available, for example because your funder requires it 
  • evidence of practice supporting a Practice as Research thesis
  • large files of relevant material in non-text formats, for example images, video or audio
  • material that illustrates, supports or adds value to your thesis?

You can't upload this through Moodle alongside your thesis. Instead, we will archive it for you and link it to your thesis.

Archiving the files doesn't have to mean making them publicly available; you can choose to apply restrictions.

Preparing additional materials for deposit 

To archive your materials, make sure they are in digital file formats in line with preservation and access guidelines, so that they remain safe and usable in future: 

  • make sure your files are have a logical structure with meaningful file names.
  • use open standard, generic file types that will remain usable in the future: check how to choose suitable formats for your work.
  • if your material contains third party, sensitive or confidential information, or information that identifies other people, make sure you anonymise or remove it from the files you want to make available to others.
  • create a READ.ME file to help people understand what the materials are, how they were created and what they can use them for.

How to deposit accompanying material

  1. Upload your thesis document and wait for it to be live on KAR.
  2. Prepare your accompanying materials into files suitable for upload.
  3. Keep back-up copies of any files in case of damage or loss.
  4. Email your files and the READ.ME file to

Are your files too large to email?

Choose one of these options:

Check your back-up copy.

Include in the email or on a label on the media:

    • your name
    • the date of submission
    • the title of your award
    • the KAR URL of your thesis.

Advantages of archiving your data

  • It will have unique and stable web address (digital object identifier = DOI); this means you can cite it and refer others to it.
  • The materials will count as a separate output and enhance your scholarly profile.
  • Your data and other digital materials will be secure in a managed environment.
  • Other researchers can find and build on your materials while properly acknowledging your work.
  • You will be able to return to the materials yourself and reuse them, wherever your career takes you.



Last Updated: 20/08/2018