Print Copy Scan

Connect to a staff printer on a PC or Mac

You can print to a campus printer from your staff PC, staff laptop, or from a personal laptop. Follow the steps below to set up your access to a campus printer.

Connect to a networked printer

Most printers on campus are on the University network.

Find the printer name

  1. Find out which printer you will be printing to. Your line manager should have arranged your access rights to an appropriate printer for your team.
  2. You need to know the link to that printer on the Kent network.
    • Ask a colleague who is already connected to that printer what it's called.
    • A printer called 'sam' is likely to be at either \\\sam\ or \\\sam\
  3. Follow the Windows or Mac instructions below to 'add the printer' to your PC or laptop. You only need to do this once as it makes the printer available from then on.

How to add a printer to your Windows PC or laptop

  1. Click Start.
  2. Search for \\\ and press Enter.
  3. Double-click on your printer from the printer listing that pops up.
    • If the printer you need isn't listed, search for these printer locations: \\\ or \\\

The printer is now added to your PC/laptop. When you click Print on any document, this printer will now be available.

How to add a printer to your Mac

Instructions for Mac OS 10.10 and above

  1. Click the Apple menu (top left of screen), and select System Preferences.
  2. Click the Print & Fax (or Printers & Scanners) icon, then click the + button on the left of the window.
  3. Click Advanced in the toolbar (if not visible, hold down the Ctrl key, click on the toolbar, click Customize Toolbar, then drag the Advanced button to the toolbar and click Done).
  4. When the drop-down menus become available (this may take a minute):
    - select Windows Printer via Spools from the Type menu
    - in the URL box, enter smb:// followed by the server name and printer name of the required printer in the following format:
    smb:// for example smb:// (where printserver2 is the server name and gill2 is the printer name).
  5. In the Name box, enter the name of the printer.
  6. You can fill in a location to remind you where it is.
  7. In the drop-down list Print Using, select the make and model of the printer. If it is not listed, download and install the kyocera drivers for the Mac
  8. If the printer has duplex unit, tick duplex to enable double-sided printing. Enable other printer options as required, then click OK.
  9. Click Add. Close System Preferences.
  10. When prompted to enter a password, enter the password for your computer (not your Kent password).
  11. When you print a document you will be prompted to login: use your Kent IT Account details.


Install a personal printer (not on the network)

How to install a personal printer on a Staff PC:

  • Click Start/Windows Flag icon in the bottom left of your screen.
  • In the Start Search box type printers and press the Enter key.
  • Click Add a Printer (near the top of the window) and follow the process on screen.

Buying and networking a staff printer

Guide to buying and installing a printer on the Kent network

Ubuntu (Linux) printing

Linux is not officially supported but these settings are tried and tested and should help you install a printer:

Ubuntu printing instructions

The notes below are for "Ubuntu Linux 12.04 LTS", but the options should be the same for most Linux versions in use at UKC.

To add a printer:

  1. In the System Settings menu, select the Printing Icon
  2. Select 'Add', then 'Network Printer'
  3. In the list that appears, select 'Windows Printer via SAMBA'
  4. In the 'SMB Printer' text box enter
    1. 'smb://' where printername is replaced with the name of your printer, eg 'smb://'
      1. Note that 'staffprinting' is replaced with 'printserver2' if its a Canterbury student printer, and 'valiant' if its a Medway printer'
    2. Then tick 'Set authentication details below' and enter 'UKC\username' for the example user abc1 would enter UKC\abc1 (your short username with UKC\ at the beginning), and your password (when you change your password this entry needs to be updated with your new password)
  5. Click the 'Forward' or 'OK' button, then wait for it to finish searching
  6. When the 'Choose Driver' window appears, select the most appropriate option for your printer
  7. If there are none, then select 'Postscript' form the left hand menu and then 'Generic Postscript Printer (en) from the right hand menu, then click 'Forward'
  8. Note re printers dolly/dpma111: the model is Aficio MP5001. Use PCL/PXL driver NOT PostScript, even if Ubuntu states this is the recommended option. It does not work as these printers do not have PS module. In the Installable Options I have succesfully used these for Dolly:- Large Capacity Tray "Installed", Finisher: "SR3030", Option Tray: "Lower Paper Trays", and Upper Internal Tray "Not Installed". I have not tested dpma111 but suspect the settings are the same.
  9. If you are shown the option of Duplexer being available, ticking the box will enable double side printing.
  10. In the next window, type the name and description of the printer, then click 'Apply'
  11. Finally, if given the option, print a test page if required.
  12. If you get problems, go back and edit the printer's 'Properties' (from the Printing Icon above)
  13. You may find that selecting 'LPD/LPR Host/Printer' instead of 'Windows Printer via SAMBA' works better with some models.

Printers in Student PC areas


Content Right Column

University of Kent - © University of Kent

The University of Kent, Canterbury, Kent, CT2 7NZ, T: +44 (0)1227 764000

Last Updated: 05/03/2019