Governance

Ethics Code

Research

Research Services supports academics and researchers at the University in preparing, submitting and managing research grants. It is also responsible for a range of related issues, including the preparation and submission of the REF return, oversight of research ethics and governance, impact, public engagement, researcher development and, together with the Office for Scholarly Communication, Open Access.

The University has clear policies, practices and procedures to support researchers, developed by the Research Ethics and Governance Officer and approved and endorsed by the Research Ethics and Governance Committee.

The Research Ethics and Governance Committee oversees the University's research ethics review procedures and provides regular reports to Senate setting out the work it undertakes to strengthen the integrity of research within the University. The Committee also reports to the Research and Innovation Board, and the University's Ethics Committee.

Ethical issues are manifest in a wide variety of research activities and arise especially when the conduct of research involves the interests and rights of others. If research involves working with humans or animals there are specific legal and moral obligations and other ethical considerations include those on transparency, governance, anti-bribery and fraud.

The University's Research Ethics and Governance Officer can provide guidance.

Policies and procedures

Development and fundraising

The Development Office is responsible for implementing policies pertaining to fundraising activity taking place around the University, including the Donor Charter, which sets out the relationship that donors should expect with the University. The Development Office also works closely with Schools and Departments to ensure that donations from individuals, companies and trusts have been screened according to the Acceptance of Gifts Policy and provides administrative support to the Fundraising Co-ordination Committee.

Ethical considerations include those on transparency, governance, anti-bribery and fraud.

Policies and procedures

Human Resources

Human Resources comprises Employee Relations and Business Partnering, Resourcing and Employee Communications, Learning and Organisational Development (including Athena Swan and Equality, Diversity and lnclusivity) and Operations and Reward.

The University is committed to be an employer of choice, to treat employees fairly and with respect and to the creation and support of a balanced, inclusive and diverse community.

Members of staff should read this Ethics Code alongside the University's Code of Conduct, which sets out the minimum standards expected of staff and provides a framework of standards and behaviours designed to promote an ethical, fair and respectful environment.

Policies and procedures

University Governance

The University of Kent is a self-governing autonomous institution set up by Royal Charter in 1965. The Charter sets out its overall constitution, and is supplemented by statutes and ordinances that provide more detail as to how the University operates in practice.

The University has in place robust mechanisms for ensuring accountability of its processes and decisions and for the management of risks.

The Council is the supreme governing body of the University and its responsibilities include the oversight of the management and administration of the revenue and property of the University and oversight of the conduct of the affairs of the University.

The Council Secretariat support the work of the University's Council, Sub-Committees of Council and Court, and the team includes the Head of Data Protection and the Information Compliance Officer.

Ethical considerations include those around governance, anti-bribery, fraud, transparency and equality.

Supporting documentation

Finance

The Finance Department manages the financial obligations and internal finance at the University of Kent and provides financial advice and support to departments and senior management.

Ethical considerations form an integral part of the University's financial affairs from investments, donations and procurement, through to research funding and partnerships.

Particular areas for consideration by those working with finance in the University are adhering to the University's Financial Regulations, Financial Authority Limits and Purchasing Regulations, and also being aware of issues within the sector, such as anti-bribery, fraud, modern slavery and money laundering and the University Policies and Procedures regarding these.

Policies and procedures

Academic Division

The Academic Division includes the Faculties Administration, the International Partnerships and International Recruitment directorates (see also under lnternationalisation), Enrolment Management Services, Planning and Student Information and the Unit for the Enhancement of Learning and Teaching.

Ethical considerations include those around transparency, governance, equality, anti-bribery, safety and fraud.

Policies and procedures

Student Services

Student Services manages a range of services for students and staff with an emphasis on student welfare, pastoral support, flexibility, innovation, efficiency and effectiveness. The department includes Student Support and Wellbeing, the Careers and Employability Service, the Colleges, the Chaplaincy, the Medical Centre, the Nursing Service, community liaison and student equality and diversity.

Ethical considerations include those around governance, equality, anti-bribery and fraud.

Policies and procedures

Health, Safety and the Environment

The Safety, Health and Environment Unit is dedicated to assisting the University to undertake its activities in a manner that is safe, healthy and environmentally sustainable. Including the University's Occupational Health Service, the Unit is a major contributor to the wellbeing of staff, students and guests of the University and to the creation of a positive working environment.

The Unit seeks to create a strong and supportive safety and environmental culture by encouraging, enabling, engaging and exemplifying appropriate behaviours. The Estates Department and the Safety, Health and Environment Unit have prime responsibility for implementation of the Environment Policy.

Ethical considerations include those around procurement, anti-bribery, fraud, safety, governance and environmental sustainability.

Policies and procedures

Kent Innovation and Enterprise

The aim of Kent Innovation and Enterprise (KIE) is to make resources within the large and diverse University of Kent relevant and accessible to businesses regionally, nationally and globally, using international expertise and cutting edge facilities to provide innovative and creative solutions. KIE's role is to build strong links between research and business, to better develop, support and create high-growth enterprise and to work with many organisations; from student start-ups and academic spin outs to regionals and multinationals, on a variety of projects. Consultancy by members of University staff is part of this and viewed as an important part of raising the profile of the University.

Ethical considerations include those around transparency, research integrity, anti-bribery, fraud, intellectual property rights, consultancy, governance and equality.

Policies and procedures

Faculties and academic Schools

There are three Faculties at Kent, comprising 18 academic Schools and 3 academic Centres. Each School has its own structure with management, administrative and academic staff as well as undergraduate and postgraduate students, and all Schools undertake research, teaching and public engagement, with a focus on employability and internationalisation.

Ethical considerations include those around transparency, governance, research integrity, anti-bribery and fraud, equality and safety.

Policies and procedures

lnternationalisation

The University undertakes global engagement activity in line with its lnternationalisation Strategy and the University's objectives of education, research and engagement.

The International Recruitment directorate is responsible for the recruitment of international fee-paying students. The International Partnerships directorate supports the University in realising its strategic objectives through enhancing and deepening international partnerships with institutions that share Kent's founding principles and values and are strategically advantageous for Kent's advancement.

There are longstanding partnerships and collaborative links covering teaching or research with a large number of prestigious European and international HE institutions. The University recruits both staff and students from overseas and works closely with a wide range of educational agencies, counsellors and international academic services throughout the world.

The University is an international community of students and staff and there are a wealth of European and international opportunities for study, work and travel.

Ethical considerations include those around transparency, anti-bribery, fraud, equality and governance.

Policies and procedures

Information Services

Information Services works in partnership with students, academics and colleagues in professional services to support the University's internationally renowned researchers and to underpin the University's teaching excellence and business enterprise with world-class information technology and library systems and services.

Ethical considerations include those around procurement, anti-bribery, fraud, equality and governance.

Policies and procedures

Estates

The Estates Department provides a number of essential services to the University of Kent and is responsible for managing, maintaining and developing the infrastructure and building fabric of the various campuses. Estates is responsible for parking, telephone services. transport, Campus Security, grounds maintenance, logistics. planning and property, postal services and the Design and Print Centre. The Estates Project Team is responsible for construction contracts at Canterbury and Medway, for new builds and refurbishments. The Estates Department and the Safety, Health and Environment Unit together have prime responsibility for implementation of the Environment Policy.

Ethical considerations include those around procurement, anti-bribery, fraud, safety and environmental sustainability.

Policies and procedures

Commercial Services

Commercial Services includes Kent Hospitality, providing housekeeping, catering, bar and reception services and Kent Sport, the University's department of sport, physical activity and recreation, which oversees the University's recreational facilities and the development of sport at Kent and provides sports facilities for students, staff and the general public.

Ethical considerations include those around procurement, anti-bribery, fraud, safety and equality.

Policies and procedures

Governance - © University of Kent

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Last Updated: 13/05/2019