Careers and Employability Service

Below is the privacy notice for the Careers and Employability Service. It applies to all students/graduates/clients that use the Service, including those from partner schools and colleges.

The Careers and Employability Service - how we use your data

The Careers and Employability Service (CES) will write a summary of our interactions with you. This can include information such as your career ideas, plans for your next steps and any feedback given on CVs/applications/mock interviews etc.

This information is accessible to staff within the CES and recording it in writing allows advisers to prepare for any subsequent interactions with you so that you can receive tailored information, advice and guidance.

There are some instances where this information may be made available to staff in professional services and academic schools at the University of Kent, where pertinent to their roles (unless you request otherwise). Examples of which are:

  • If you are looking for a work placement as part of your course then the notes we hold will be transferred to the Placement Management System providing academic school placement staff with details of the support you have accessed.
  • If you are seeking work experience abroad and contact us to arrange the appropriate convention de stage/ training agreement, we will share the information you provide with your academic school to approve the internship and staff in professional services to produce the documents.
  • We also send details of your workshop attendance to Kent Innovation and Enterprise so that your Employability Points can be logged.

Client records are kept to enable consistent and appropriate guidance to be offered to clients by the adviser who is engaging with them, whether in the CES, another professional service or an academic school at the University of Kent. Your information will not be shared with employers or other external organisations, unless it is permitted to do so by law. Information will be kept for three years after your graduation when your entitlement to use the CES ends.

By accessing our service, you are giving us permission to record in writing data about the interaction we have with you as detailed above. If you object to the Careers and Employability Service holding your data in this way then please email us at

The CES shall ensure that all personal data gathered from clients is handled in accordance with the General Data Protection Regulation (GDPR) 2018 as required by the University, see: On this website you can also find details on how you can access any personal data held on you. You have the right for the data held on you by the CES to be rectified, if you find it to be inaccurate, or to be erased.




Careers and Employability Service - © University of Kent

The University of Kent, Canterbury, Kent, CT2 7ND, T: +44 (0)1227 764000 ext. 3299

Last Updated: 21/12/2018