Procurement exist to help the University achieve our objectives and deliver the best results for the best value expenditure. Our role is to assist our staff in dealings with suppliers and to work with them to help source the goods and services needed to do their work.
Procurement do not just provide value for money, but also ensure an operational fit between the needs of the University, our students and staff, and the solutions available from the market.
In the current day and age, there is high scrutiny of expenditure and a need to reduce costs. Procurement therefore:
- Provide procurement services and advice for all spend
- Work collaboratively to ensure we get best value for money
- Analyse spend and risk
- Select suppliers to reduce risk
- Review pricing, costs, terms and conditions and performance
- Work collaboratively to drive performance and value for money
- Deliver operational support
- Review how the University works with our suppliers
Approximately £54m a year is spent with external suppliers and contractors. Procurement exist to ensure that that money is spent in a manner that is demonstrably best value in terms of performance, delivery of outcomes, reduced cost and customer satisfaction.
This includes involvement at every step of a requirement, from the early stages where a need is identified, to the last day of a multi-year contract, and the subsequent arrangement of a new contract. Our intention is to deliver a co-ordinated, business wide approach that meets the aims of the corporate plan.
The Procurement team at the University use an online tender portal, eu-supply.com to publish all our procurement opportunities over the value of £25,000. Suppliers should register their details at: https://uk.eu-supply.com/login.asp
If you wish to become a supplier to us, please use the Contact tab and we will respond if there is a requirement we may wish to pursue.
Below you will find links to guidance, and copies of, the legislation and regulation that is applicable to our procurement activity. This is not an exhaustive list of every piece of legislation that affects the University but those which Procurement need to specifically consider.
Internal policies and procedures
The University of Kent expects all its suppliers and staff to be aware of, and comply with all our internal policies about behaviours and activity. These policies can be found at: www.kent.ac.uk/governance/policies-and-procedures
Of particular note are the policies relating to Anti Bribery, Data, Whistle-Blowing, Alcohol, Drugs & Substances, and Declaration of Interests. The University is also bound by external legislation and regulation linked to below.
If you have any doubts, queries, or need any guidance please contact the team.
Southern Universities Purchasing Consortium
London Universities Purchasing Consortium
Higher Education Funding Council for England
Higher Education Procurement Association
Public Sector Procurement Policies
HEFCE Memorandum Of Assurance and Accountability
DEFRA Sustainable Procurement Policy Statement
DEFA Sustainable Procurement Flexible Framework
Existing documents and regulation
Public Procurement (Amendment etc.) (EU Exit) Regulations 2020
2015 Public Procurement Regulations
Bribery Act 2010
Companies Act 1985
Companies Act 2006
Corporate Manslaughter Act 2007, and amendment updated 2011 and www.legislation.gov.uk/ukdsi/2011/9780111511466/pdfs/ukdsiem_9780111511466_en.pdf
CDM Regulations 2015
Criminal Law Act 1977
Criminal Justice Act 2003
Criminal Finances Act 2017
Customs & Excise Act 1979
Data Protection Act 1998 with 2008 Amendments
Data Protection Act 2018
Enterprise Act 2016
Environmental Information Regulations Act 2004
Equality Act 2010 and correction 24 Feb 2011
The Employment Equality (Age) Regulations 2006 (full text)
Fraud Act 2006
Freedom of Information Act 2000
General Data Protection Regulation
HSAW Act 1974, 1999 www.legislation.gov.uk/ukpga/1974/37 and www.legislation.gov.uk/uksi/1999/3242/contents/made
Insolvency Act 1986
Modern Slavery Act 2015
Money Laundering Act 2007
Procurement Legislation 2014
Public Sector Bodies (Websites and Mobile Applications) Accessibility Regulations 2018
Public Services (Social Value Act) 2012 and Guidance Note
Sanctions and Anti-Money Laundering Act 2018
Theft Act 1968
Theft Act 1978
The Concessions Contracts Regulations 2016
The Public Procurement (Amendment etc) EU Exit) Regulations 2020
TUPE Act 2014
VAT Act 1994
WEEE Directive 2012