Terms and conditions

This page sets out the terms and conditions of requesting and obtaining US financial aid while studying at the University of Kent.

Exchange rates.

The University of Kent accepts no responsibility for any variation in currency exchange rates.

This applies to US Federal Direct Loans and variations between the points of a calculated Cost of Attendance, loan origination, and between the first, second, and third disbursements. As per US Federal Regulation 34 CFR 668.164, the University of Kent is bound to supplying this statement (and if appropriate issuing any remaining funds) no later than 14 calendar days after it initially disburses the originated funds.

This also applies to US Private loans and VA Educational Benefits which may be subject to exchange rate variations between certifications and the negotiation of cheques received from lenders/sponsors for US Private Loans and VA Educational Benefits.

$USD:£GBP exchange rate

For accounting purposes, and for the conversion of cheques only, the University operates a policy of fixing its $USD:£GBP exchange rate on a quarterly basis unless the rate variation is considered to be substantial.

Funds received electronically are converted using the prevailing daily rate of exchange. The exchange rate you receive on cleared $USD funds may therefore differ from the published market rate at the time of loan origination. Your request for the origination of Direct Loans, and/or certification of Private Loans, and/or certification of enrolment for VA Educational Benefits, by the University of Kent constitutes acceptance of this. You will be informed of the rate of exchange by the University when funds are disbursed.

Bank accounts

You are required to open a bank account.

You are required to supply bank account details to the University in anticipation of receiving any remaining credit balance after funds are applied against eligible outstanding charges.

If you are studying in the UK, you are required to open a UK bank account.

If you are studying in Brussels, you are required to open a Belgian bank account.

Proof of funds

The University will provide you with an Award Letter if you are a recipient of Title IV (Direct Loan) aid, as proof of funding, once your loans have been originated. This Award Letter may be required by the UK Visas and Immigration (UKVI) as part of your visa application for entry to the UK. It must be supplied in its original form: copies will not be accepted by UKVI. The format of the Award Letter has been agreed with UKVI and the University will not make any amendments.  The University is not responsible for any postal delays or items lost in transit. Replacement Award Letters may be issued in exceptional circumstances.

Proof of funding for Private Loans and VA Educational Benefits must be obtained directly from the lender/sponsor, e.g. Sallie Mae or the US Department of Veterans Affairs. The University of Kent does not provide proof of funds for these sources of financial aid.

Financial aid for continuing students

Eligibility for financial aid for continuing students is subject to Satisfactory Academic Progress (SAP).

If you are receiving  Direct Loans, Private Loans or VA Educational Benefits you must satisfy the requirements of the Policy on Satisfactory Academic Progress (SAP) for Title IV Aid Recipients - see details below.

The University will not originate Direct Loans, and/or certify Private Loans, and/or certify enrolment for VA Educational Benefits, should you fail to demonstrate satisfactory academic progress.

Satisfactory Academic Progress (SAP) for Students in Receipt of US Federal Financial Aid (Title IV Aid)

To remain enrolled and receive US Federal Financial Aid, all students must make satisfactory academic progress.  This requires the student to maintain the required academic standard in order to remain on their course at the University of Kent. 

  • Students are required to complete their course within a timeframe no longer than 150% of the published length of the course.
  • If a student has to temporarily withdraw from a course for circumstances beyond their control (e.g. illness) or, owing to special circumstances, has been offered the opportunity to repeat all or part of a year, this will result in failure to meet the requirements for minimum satisfactory academic progress and a report must be sent to the US loan provider.  However, once the student returns to the course or the repeat year is completed, the student will be eligible to reapply for funding for the remainder of their course, provided this does not extend the course beyond 150%.
  • Students who exceed the 150% timeframe for any reason will be placed on Student Loan Denied status.  Under no circumstances may a student who exceeds 150% of the time normally required to complete a course be eligible to receive US Federal funds.

Undergraduate students

  • Students must have a satisfactory attendance record.
  • Before the January and April US Federal loan disbursements each year, students and their Tutor or School Administration Manager (or their representative) complete SAP report forms to confirm that the students are making satisfactory academic progress.
  • The end of year examination board determines progression or completion of the course as applicable.  Undergraduate students must meet the requirements for progression to the following year of study.
  • Final year undergraduate students must meet the minimum requirements for a pass degree. 
  • To pass a unit, students must achieve a pass grade as defined in the assessment criteria given in the relevant course handbook.
  • Exceptionally, if a student has personal circumstances which affected their performance in assessment, this will be considered on an individual basis.

Postgraduate research students

  • Before the January and April US Federal loan disbursements each year, students and their Supervisor or School Administration Manager (or their representative) complete SAP report forms to confirm that the students are making satisfactory academic progress.
  • Postgraduate students must achieve their postgraduate award.

Postgraduate taught students

  • Before the January and April US Federal loan disbursements each year, students and their Supervisor or School Administration Manager (or their representative) complete SAP report forms to confirm that the students are making satisfactory academic progress.
  • The end of year examination board determines the completion of the course and the award.
  • Postgraduate students must achieve their postgraduate award.

Student Loan Probation status

  • Students who fail to meet the requirements for minimum satisfactory academic performance at the end of the year may be required to withdraw from their course.  However, if there are personal circumstances and the student is permitted to continue, they will be placed on Student Loan Probation for the subsequent term of enrolment until the next evaluation of SAP.
  • The student will be informed of this and advised of what conditions they need to meet in order to re-establish eligibility.  At the end of this term, a student must have a satisfactory academic progress report in order to re-establish eligibility. 
  • Student loans can be received during the probation term, but not afterwards unless satisfactory academic progress is re-established. 
  • If the academic progress is not deemed satisfactory, a student will normally be required to withdraw and the funds returned in according with the Return of Title IV Funds.

Change(s) in circumstances 

The University's Foreign Loans Unit must be notified of any change(s) in circumstances leading to a change in registration or study location. 

If your circumstances result in a change to your registration at the University in any capacity (e.g. withdrawal, intermitting, transition from full-time to part-time study), or study location (e.g. moving to another campus/centre, or returning to the United States), you must notify the Foreign Loans Unit immediately by emailing foreignloans@kent.ac.uk

Return of Title IV Direct Loan Funds

If a student in receipt of US Direct loan money withdraws from the University of Kent during a loan payment period, the University will carry out a Return of Title IV calculation to determine the amount of US Direct loan money the student is entitled to receive for the period in which they were registered. If the student received more loan money than they earned (i.e. the student has not completed 60% of the loan period), the excess funds must be returned to the US Department of Education by the University and/or the student.

Right to cancel

Direct Loans: you may cancel all, or a portion of, your Direct Loans within 30 days of receipt of notification that your loans have been originated. If you ask the University to cancel all, or part of your loan, outside of this 30 day period then the University may process your cancellation request but is not required to do so. You may return all, or part, of your loan to the US Department of Education within 120 days of the date that the University disburses your loan money (i.e. the date the money is credited to your student account at the University, or the date it is paid directly to the borrower, or both). You must contact the Direct Loan Servicing Center for guidance on how and where to return loan money in these circumstances.You do not have to pay interest, or the loan fee, on the part of the loan that is returned within 120 days of the date on which that part of the loan was disbursed. If you receive an up-front interest rebate on the loan, then the rebate does not apply to the part of the loan that is returned. Loans will be adjusted to eliminate any interest, loan fee, and rebate amount that applies to the amount of the loan that is returned.

Private Loans: refer to the terms and conditions of the loan.

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