Privacy Notice

The purpose of processing your information
The Student Immigration Compliance Team at the University of Kent have a legal obligation to ensure that all students have immigration permission to study with us.
This includes the following categories of immigration permission:

• Students holding a Tier 4/Student route visa
• Students holding time limited immigration permission
• Students holding short term study visas
• Students holding any other type of immigration permission

How we collect your information
Your personal and immigration permission information is obtained when you apply to us for a course of study and at registration directly from yourself. When information is required to establish your immigration permission as a new entrant or continuing student we may need to obtain this directly from the Home Office.

Where we require information such as your attendance and academic engagement information, contact details including your address, email (Kent email and personal email) and mobile telephone these are obtained from your school or from your student record.

We may require special category data such as, but not limited to, medical evidence relating to prolonged periods of absence and this is obtained directly from yourself or from your school, we do so only when it is necessary for complying with our legal obligations around Immigration Rules.  In addition, where a student is also employed by the University of Kent, applicable information is obtained from the Human Resources department at the University of Kent in order to ensure that we comply with those same legal obligations. 

How we use your information
The information that we obtain is used to ensure that the University is complying with and discharging its duties under all aspects of the Immigration Rules and sponsor guidance. The University will process your information in compliance with the Immigration Compliance policy that can be found here.

Who is your information shared with
Protecting your personal information is important to us. 
Sometimes it is necessary for your personal information to be shared with third parties to meet ensure that we meet our legal sponsorship obligations.  Where applicable this would be: 

• UK Visas and Immigration (UKVI) for the purposes of discharging our legal obligations
• University of Kent employees for the purposes of acting as your immigration sponsor

For specific information on how we store and retain your personal data, including your immigration permission documents, please review our asset table.