STAFF POLICY COMMITTEE


The revised Terms of Reference and Membership of the Staff Policy Committee to take effect from 1 August 2010:

Membership

Chair: Lay member appointed by the Council, currently Marcia Fry (to 31.7.2012).

Members: Pro-Vice-Chancellor with responsibility for HR matters: Professor Keith Mander, Deputy Vice-Chancellor
Lay member, appointed by the Council: Elaine Colville
Two senior members of academic staff (from different Faculties): Jenny Billings, Professor Davina Cooper
Two senior members of professional service staff (from difference services): Simon Westerman and Juliet Thomas
One senior member of staff appointed by Senate: Professor Abdulrazak Gurnah
One senior member of staff appointed by Council: Professor Mark Burchell

In attendance:  Margaret Ayers, Director of Human Resources, other HR officers as appropriate.

Secretary: Dr Keith Lampard, Deputy Head of the Central Secretariat

Quorum:  The Committee's Quorum is one third of total actual membership with a minimum of one lay member.  The Committee has 2 lay and 7 University members as at 06/09/2011. The Quorum is 3 of which 1 has to be a lay member.

Frequency of meetings: 2-3 p.a.

Terms of Reference:

The Committee is responsible to the Council for:

1. The University's Human Resources Strategy: (i) determination of a Strategy which is congruent with the University Plan and taking into account relevant matters from the Risk Register, KPIs and other relevant indicator, for Council's approval and (ii) to monitor its achievement.

2. Policy: determination of policy, acting on Council's behalf, in relation to the following, this taking into account any relevant statutory requirements:

(a)       the recruitment, appointment and retention of staff
(b)       staff development and training and appraisal
(c)       equality and diversity in relation to staff
(d)       employer/employee relations
(e)       Other policies which relate to staff at work (e.g. Intellectual Policy, Policy on Alcohol and Drugs). [except not health and safety matters which are covered by the Safety, Health and Environment Executive Committee]

3. Equality and Diversity: oversight to ensure the equality of opportunity is provided to all staff and approval of the annual Report on Equality and Diversity before its consideration by Council.

4. Monitoring: regular monitoring of achievement against the HR Strategy, implementation and operation of policies and any other relevant HR matters.

Note: The Committee will be required to submit an annual report on the above and any other relevant matters to Council from 2010/2011. This is in addition to the annual report referred to in 3) above.

KJL/HAP
06.09.2011