Planning and property
The Planning and property section of the Estates Department undertakes a number of functions in relation to space planning and property management.
Whilst its major task is to fulfill the University's space planning function, both at the strategic planning and implementation stages, it also covers a number of property-related responsibilities.
Please select a tab below to find more information about what we do. The Planning and Property Service Level Statement provides a comprehensive overview of the services offered.
We are responsible for all planning in relation to meeting identified school space requirements, including liaison with University senior management, Deans, school and section heads and space users. This includes financial control of the budgets approved annually for refurbishment and redevelopment works to meet these needs.
Each academic year, schools and departments are invited to take part in a space planning bidding round. The bid process (for projects to take place in the next financial year) opens in October each year and all bids must be submitted by the first Friday in December. Any bids received after this date will be reviewed but it is likely will not be actioned until the next space planning round commences.
Academic school and professional service department space requirements:
|September-October||Optional meetings with Space Management|
|October||Initial request for space-related projects issued.|
|Friday 9th November||Deadline for return of information to Estates.|
|October-January||Development of briefs and cost estimates.|
|January-February||Preliminary prioritisation of bids.|
|March||Prioritisation of bids finalised.|
|April||Bids submitted to Finance for budgetary approval.|
|May-June||EG reviews bids and confirms budgets. FRC meets to approve. Estates commences tendering process for works.|
|July||Council meets to ratify EG/FRC recommendations.|
Please note that whilst detailed planning and design work can commence once the project prioritisation has been agreed, the budgets do not become available until 1st August each year and therefore delivery of some works may not be possible over the summer vacation period if the lead time for procuring services or purchasing items is extensive.