Timetabling Office

Staff room bookings

Staff can book rooms through Timetabling or other offices as shown in the following table. Rooms booked must be accessible to everyone attending an event. It is the responsibility of the individual making the booking to ensure the suitability of the room.


Building Term time Vacation
Colleges, Grimond Building Timetabling Office Conference Office
Darwin Conference Suite Conference Office Conference Office
Marlowe, Cornwallis Complex Timetabling Office
Conference Office
Research Development Centre (RDC building) Timetabling Office
Timetabling Office
Cornwallis Octagon Timetabling Office CoLT2 And CoLT3
Conference Office
PC rooms
IT Helpdesk
Kent Business School Timetabling Office Conference Office
Jennison Timetabling Office EDA Office
Ingram Timetabling Office Physical Sciences Office
Templeman Library Lecture Theatre and Seminar Rooms Timetabling Office Conference Office
Templeman Library Group Study Rooms

Bookable via


Bookable via


Stacey Timetabling Office Biosciences Office
Chapel/Muslim Prayer Space Chaplaincy Chaplaincy
Students' Union Rooms Union Office Union Office
Colyer Fergusson Foyer and Concert Hall Music department Music department
Darwin Board Room, Senate committee rooms, Registry meeting rooms Academic Division Office Academic Division Office

The following rooms are booked by different offices evenings and weekends during term time:

Marlowe, RDC Timetabling office- keyholder access only
Cornwallis North West Timetabling office. CNWsr2-9 are accessible evenings and weekends. All other rooms are keyholder access only
Cornwallis Octagon and Rutherford Study Hub Information Services
Jennison EDA office
Ingram Physical sciences office
  • Timetabling Office
    Staff may make room bookings using the online booking form. For timetable changes it is required that communications go through your school administration team.
  • Conference Office
    Please e-mail internalcatering@kent.ac.uk. Please allow at least 48 hours’ notice.
  • IT Helpdesk
    Please e-mail helpdesk@kent.ac.uk.
  • EDA Office
    Please e-mail EDA-office@kent.ac.uk.
  • Kent Business School
    The business school rooms are for departmental use only.
  • Physical Sciences Offices
    Please e-mail sps-diary@kent.ac.uk.
  • Biosciences Offices
    Please e-mail bioadmin@kent.ac.uk.
  • Templeman Library
    The library training rooms are bookable via Outlook calendar.
  • Music department
    Please email colyerfergusson@kent.ac.uk
  • Chaplaincy
    Please email P.J.Geldard@kent.ac.uk in the first instance with any queries with regard to booking Chaplaincy affiliated spaces.
  • Academic Division Office
    The meeting rooms controlled by the Academic Division Office can be booked directly through Outlook calendar.

Next academic year

Timetabling Office can only take bookings for events outside regular teaching hours (evenings, weekends, Wednesday afternoons); for bookings within regular teaching hours please submit requests after the publication of the teaching timetable (two weeks before the start of term). Alternative venues which can be booked prior to this date include Darwin Conference suite, Darwin Board Room, the Senate committee rooms and Registry meeting rooms - see the full list above for booking information.

Off campus room options

If you can not get space on campus suitable to your requirements there are nearby external meeting rooms that you might be able to book. Be aware that there may be a charge for using these facilities.

Canterbury Innovation Centre

There are meeting rooms available to book at the Canterbury Innovation Centre. For details and to book call 01227 811700 or email canterbury@basepoint.co.uk


Timetabling Office - © University of Kent

The University of Kent, Canterbury, Kent, CT2 7NZ, T: +44 (0)1227 764000

Last Updated: 23/03/2018