Timetabling Office

Timetabling FAQs

For Students

Your academic timetable

Your timetable is made up of:

  • lectures/classes that all students on a module attend
  • seminars and other classes/labs that are based on your group allocation
  • non-modular events such as inductions or skills sessions.

You must be registered for all your modules to see your personalised timetable

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Where can I find my timetable?

View your personalised timetable in the Student Guide.

Why does my calendar show different times to my Student Guide timetable?

You may need to re-subscribe to the iCal service to be sure you get the updated version.

If in doubt always refer to the student guide for the correct times for events - https://www.kent.ac.uk/student/

When will my timetable be available – and can I see it in advance?

Timetable Release Dates for 2020/2021

  • The latest information is available here.

You must be registered for all your modules before you can see your personal timetable. You can check your registration status in the Student Data System [3] - contact your school if there are any problems. If you have a query about your group memberships or you think that there may be classes missing from your timetable, contact your School. If you have requested a module or seminar group change there may be a processing delay before it appears in your calendar.

How often is my timetable updated?

Your timetable is updated hourly. However, if you have requested a change to your group membership or module registration, there may be an additional delay while the change is being processed.

If you are viewing your timetable in your email/mobile calendar, the accuracy of the data will depend on how frequently your calendar application is checking for updates. If you have any concerns, compare it to your timetable in the Student Guide.

Notification of last minute changes: if a change occurs less than 24 hours in advance of an event, where possible, you should be notified by your school via email or SMS text. You can choose to opt out of these alerts via the Student Data System (all new students are signed up automatically).

Can I view my timetable on a mobile or email calendar?

Your timetable in the Student Guide has been optimised for viewing on a phone, tablet or laptop.

You can also integrate your timetable with a personal calendar on a mobile or PC. To do this, go to the Student Guide and click the Down Arrow to see the 'Subscribe to calendar' options. The ongoing accuracy of the data will depend on how frequently your calendar application is checking for updates. If you have any concerns, compare it to your timetable in the Student Guide.

Why isn't my timetable what I expect it to be?

Your timetable is updated hourly so might not yet be showing very recent changes to lectures/seminars or to your module/seminar group.

If you are viewing it in your email/mobile calendar, the accuracy of the data will depend on how frequently your calendar application is checking for updates. However, we believe that Google Calendar and Office 365 update daily. If you have any concerns, compare it to your timetable in the Student Guide.

If you have a query about your group memberships or you think that there may be classes missing from your timetable, contact your school. If you have requested a module or seminar group change there may be a processing delay before it appears in your calendar.

Notification of last minute changes: if a change occurs less than 24 hours in advance of an event, where possible you should be notified by your school via email or SMS text. You can choose to opt out of these alerts via the Student Data System (all new students are signed up automatically).

The iCal file is generated in UTC/GMT time zone, so please ensure that any calendar application you use to view it is also set to the London time zone.

For any other queries related to the data in your timetable, contact your school.

I have classes in the middle of the night, is this right?

If you are viewing your timetable using the iCal feed be aware that this is generated in the UTC/GMT time zone, if your calendar app or mobile device is set to another timezone the times will be shifted relative to the difference; for example a class scheduled at 3pm London time would appear as 10pm view on a device set to Hong Kong time! This should correct automatically when you set your calendar or device to London time.

In general classes are timetabled between 9am and 6pm, Monday to Friday with no classes after 1pm on Wednesday to allow for sports and other extra-curricular activities.

Can I share my timetable with others?

The iCalendar feeds are open access, so in principle anyone could view a personalised calendar feed e.g. your parents could also view your teaching timetable on their iPhone if you sent them the link, but there is no identifying information within the iCalendar feed file. Please note that the link to your feed does not change, so when someone has it you cannot later stop them accessing your timetable that way.

If you have linked your iCal feed to a personal calendar service (eg Google calendar) this may also allow you to share data with other users and offer options to add and remove access; see the Help advice for your software or service for details.

Why is my timetable so clumped together? Why is my timetable so spread apart?

No timetable will be perfect for everyone. Different people want different things and there are a vast number of other constraints on the timetable. The Timetabling Office's primary goal is to create a working timetable where all classes have suitably sized rooms and ensure that there are no clashes between compulsory events. The wide range of optional modules available means it is not possible to guarantee that every possible combination will be available without clashes.

Why can I see someone else’s timetable on my PC?

If you share a private computer/device with others, click log out of your timetable in the Student Guide (top right of the screen) – next time the Timetable link in the Student Guide is visited, the user will be asked to log in. If you don’t log out, a ‘cookie’ that has been set within your web browser will remember your details next time – this is set because most users access this content frequently and don’t want to keep having to log in.

Where can I get information on the examinations timetable?

View the exams information on the Central Student Administration office website.

I have a clash on my timetable. What should I do?

Contact your school in the first instance and they will be able to advise you of the most appropriate course of action.

I want to change my module or seminar group. What should I do?

Consider carefully why you want to change and check that the new module is what you expect it to be.  Also, check that the new module or group does not create any clashes in your timetable.  If you are sure you want to change please contact your school who will direct you to the appropriate office.  Have your full timetable and the modules on which you are registered to hand when you contact them in case it is required.

 

 

 

 

 

 

Timetabling Office - © University of Kent

The University of Kent, Canterbury, Kent, CT2 7NZ, T: +44 (0)1227 764000

Last Updated: 03/09/2020