PhD Based on Published Works: Guidance for Schools
1. Annex 2 to the Regulations for the Degree of Doctor of Philosophy1
Candidates from outside the University of Kent may proceed under these regulations to the Degree of Doctor of Philosophy by means of submitting published works. The University will award this degree to registered candidates whose submitted work: (i) forms a coherent body of research, (ii) is timely and current as determined by academic judgement, (iii) demonstrates the use of appropriate research methodology and (iv) meets the criteria for the Doctor of Philosophy as specified in the Regulations for Research Programmes of Study.
1.2 Eligibility and entry requirements
The Degree of Doctor of Philosophy based on published works is intended for candidates who have developed their research skills to doctoral level and published extensively during the course of their careers inside or outside academia.
Candidates must be graduates of normally at least seven years standing, normally holding a first or upper second class honours degree or equivalent experience. (Note: a candidate does not need to be a Kent graduate to be able to apply for the Doctor of Philosophy based on Published Works.)
Admission to the Degree of Doctor of Philosophy based on published works is a two-stage process. Schools are not obliged to offer the Degree of Doctor of Philosophy based on published works and candidates should check whether this degree is offered by the relevant School prior to preparing a submission for prima facie assessment.
1.4 Stage 1 (prima facie assessment)
Candidates are required to undergo a prima facie assessment of their work prior to formal admission. This stage is used by the School to make a preliminary judgement as to the quality, coherence and timeliness of the publications intended for submission for the award of Doctor of Philosophy based on published works.
Candidates can apply for a prima facie assessment of their published work online via www.kent.ac.uk/courses/postgrad/apply/index.html (to be confirmed). The application should be accompanied by a small number of examples of published work (e.g. three of four) to allow the School to consider whether the candidate will be likely to make a successful final submission for the Degree of Doctor of Philosophy based on published works. The candidate should also provide a detailed list of publications with a brief summary of those publications or any other items which are likely to be included in the final submission for the degree. Where multi-authored works are included in the submission, candidates are required to submit evidence of their individual contribution to the work. A signed statement(s) should be provided from the co-authors, detailing and confirming the candidate’s contribution to the work.
The prima facie assessment will be made by at least two members of the School with experience in the relevant subject area. The candidate may also be invited to attend an interview as part of the prima facie assessment process.
The following decisions will be open to the School:
1. To recommend that the candidate be eligible for admission to the Degree of Doctor of Philosophy.
2. To recommend that the candidate not be eligible for admission to the Degree of Doctor of Philosophy. The candidate will not be eligible to reapply for 12 months following the date of the prima facie assessment decision.
3. To recommend that a candidate not be eligible for admission to the Degree of Doctor of Philosophy at this time, but to advise the candidate on the nature of the publications which might, at a future date, lead to passing the prima facie stage.
The School will complete the prima facie report form (shown in Appendix 1 of Annex 2) and send this to the Dean of the Faculty for consideration and approval. Final approval will be given by the Dean of the Graduate School. Schools will then forward the completed report form to EMS with the accompanying documentation.
In the case of recommendations 2 and 3 above, the School may also recommend that the candidate apply for a traditional programme of study leading to the award of a research degree.
1.5 Stage 2 (formal application)
Candidates who pass the prima facie stage are eligible to progress to full registration and an offer letter will be sent out by EMS. Candidates for the Degree of Doctor of Philosophy based on published works will be registered as part-time students for twelve months.
The published work must: (i) form a coherent body of research, (ii) be timely and current as determined by academic judgement, (iii) demonstrate the use of appropriate research methodology and (iv) meet the criteria for the Doctor of Philosophy as specified in Section 8.4.3 of the Regulations for Research Programmes of Study.
The published work submitted must be formally published or in press on the date of registration. Manuscripts of works not yet submitted for publication are ineligible for submission.
Candidates for the Degree of Doctor of Philosophy based on published works will be registered as part-time students and will be liable to pay the full-time Research Council rate fee.
The role of the supervisor will be to:
- Guide the candidate in the selection of publications for inclusion in the submission.
- Support and advise the candidate on the development of the summary document.
- Advise the candidate on the organisation and coherence of the body of research work.
- Interact with the candidate every four weeks during the period of registration to fulfil the supervisory requirements as outlined in Annex H (Supervision) of the Code of Practice for the Quality Assurance for Research Programmes of Study.
The submission for the Degree of Doctor of Philosophy based on published works will be examined in accordance with the Regulations for Research Degrees.
The examiners may recommend:
(a) The award of the degree of Doctor of Philosophy;
(b) The award of the degree subject to specific revisions of the summary and supporting statement within three months of examination;
(c) That the degree is not awarded. Any new application would require re-registration and a substantially new submission.
(d) The fallback award of a Master of Philosophy.
The School will be responsible for administering the record on the Student Database and liaising with the student.
2. Annex 1 to the Regulations for the Degree of Doctor of Philosophy: PhD Based on Published Works (Staff)
Members of University staff who wish to submit published works for a PhD should follow the procedures outlined in Special Provision for Members of Staff of the University: Annex 1 to the Regulations for the Degree of Doctor of Philosophy, see http://www.kent.ac.uk/teaching/qa/regulations/research/resprog_specprovision.html.
2.1 Application Process
1. A staff member interested in undertaking a Degree of Doctor of Philosophy based on published works under the Special Provisions for Members of Staff of the University (annex 2 to the Regulations for Research Programmes of Study) should carefully read the special provisions.
The process of application and registration under the Regulations for Research Programmes of Study (Special Provisions for Members of Staff of the University) is managed by the Graduate School. Applicants are advised to contact the Graduate School Administration Manager (email: email@example.com, tel: (01227) (82)3182) for advice and guidance before applying.
2. The staff member should discuss the proposal with his/her Head of School who will need to support his/her application to undertake a research degree under the Special Provisions for Members of Staff of the University. The staff member should confirm that the Head of School is supportive of the application and willing to complete the application form recommending (i) the candidate’s registration, (ii) a reduction in registration period and (iii) fee remission. The form will also need to confirm that a supervisor or academic advisor has been appointed to assist the candidate in the preparation of his/her thesis.
3. Once the staff member has confirmed that the Head of School is supportive of the application, he/she should complete Section 1 of the form and arrange for the Head of School to complete Section 2. The completed form should then be sent to the Graduate School Administration Manager.
4. The Graduate School Administration Manager will check the form, sign it and send the form to the Learning and Development Manager (in Human Resources) who will confirm that the employment details are correct and that the member of staff is eligible for staff fee remission.
5. Once Human Resources has confirmed that the staff member is eligible for fee remission, the form will be returned to the Graduate School Administration Manager who will arrange for this to be considered for approval by the PVC (Research) as soon as possible.
6. Once the application, including the reduction in the period of registration and fee remission, has been approved by the PVC (Research), the Graduate School Administration Manager will:
i) Arrange for the fee remission form (and accompanying paperwork) to be sent to Finance;
ii) Send a formal communication to the candidate to confirm that his/her fee remission has been granted.
The candidate will then be required to complete a postgraduate application online (http://www.kent.ac.uk/courses/postgrad/apply/index.html) to allow the student record to be set up.
The Graduate School will be responsible for updating the Student Data System, liaising with the student and co-ordinating the examination process, including the production of the pass list. The School will be responsible for arranging appropriate examiners to be appointed for approval by the Dean of the Faculty and the Dean of the Graduate School.
3. Part-time Research Degrees (Staff)
Members of University staff who do not have a substantial body of research towards a degree should apply to study part-time through the normal application process via Enrolment Management Services. Staff may apply for a reduction of fees by contacting firstname.lastname@example.org.
The School will be responsible for all processes relating to the student following registration.
21 January 2013
Approved at GSB 29 January 2013