Terms and conditions
- The Kent Student Awards (the 'Awards') are open to all students registered for academic credit that could count towards a University of Kent award, excluding those attending partner colleges or on University of Kent validated programmes at other institutions. If a nominee or group does not fit this criterion they will automatically be disqualified.
- The focus of the nomination must be on the contribution made by the nominee(s) to the University or wider community since becoming a registered student(s).
- Individual students will not be able to nominate themselves for an award, but must be nominated by a fellow registered Kent student, a member of staff or a member of the public.
- Student groups can self-nominate, or be nominated by a registered Kent student, a member of staff or a member of the public.
- Students can be nominated for more than one category in the same year, but winning students cannot enter the same category the following year, unless the body of work is significantly different to that submitted in the previous year.
- Nominated students must not have received academic credit for any work or supporting material submitted in support of their nomination.
- The achievement can be attained through voluntary activity or paid work.
The main contact information for the Kent Student Awards is:
Kent Student Awards 2020,
c/o Director of Student Services,
University of Kent,
- Nominators can use the online application form at www.kent.ac.uk/student/kentawards/ and should follow the instructions available on the website. Further supporting evidence that cannot be entered into the form can be emailed to email@example.com. The Kent Student Awards Team will also accept manual applications and additional material in support of an application, which should be sent by post to Kent Student Awards 2020, c/o Director of Student Services, Keynes College, University of Kent, Canterbury, Kent, CT2 7NP.
- The deadline for all entries is midnight on Sunday 22 March 2020. Entries received after this deadline will not be accepted.
- Submissions must be limited to no more than 400 words plus evidence and should address the judging criteria shown in the nomination form and at www.kent.ac.uk/student/kentawards/judging.html. No responsibility will be taken for entries that are lost, delayed, misdirected or incomplete or cannot be delivered or entered for any technical or other reason.
- Nominations must feature genuine and/or original work of the student(s) being nominated. Any evidence of fraud or plagiarism may result in the entrant being disqualified and the University of Kent and Kent Union reserve the right to void and/or disqualify any submission, if it is found, at the University of Kent and Kent Union’s sole discretion, to be plagiarised, copied, or fraudulent; to infringe upon existing rights of others; or to be incomplete, damaged, obscene, vulgar, offensive or otherwise unsuitable.
- Each nomination can only be entered in a single category; nominators should choose the category they believe fits best. A nominator may only nominate the same student/group again if the second nomination is for a substantially different body of work. The Panel/Sub Panels reserve the right to request or research further evidence to verify the claims made for any student or group entry. The person nominated may be contacted for further information.
- Where a group and an individual student from that group are both nominated for the same work, the group will normally be put forward by the sub panel for consideration, unless it is clear that the individual was instrumental in the group’s achievements.
- You will receive an email confirming your online or manual submission within ten working days of receipt of your entry. Please note that material entered for the Awards will not be returned to the sender.
- By submitting a nomination, you agree that a copy of your nomination will be sent to your nominee(s) with your name withheld.
- Nominators who submit a valid nomination received before midnight on Friday 14 February 2020 will automatically be entered into a prize draw to win a £50 Amazon voucher. The winner will be selected by a random number generator. Valid nominations are those that provide sufficient information and evidence to meet the judging criteria outlined on the nominations form, and that meet the eligibility and submission requirements outlined in these terms and conditions. Nominations that are not valid will not be counted for the prize draw. The winner will be contacted by the Kent Student Awards team in February.
Judging the Award
- The list of people acting as judges on the main judging panel for the Awards and the criteria to be applied by the judges will be set out on the University website at www.kent.ac.uk/student/kentawards/. A sub panel of judges will select up to five finalists per category for consideration by the main judging panel. The main judging panel will select winner(s) for each category, if the judges are of the view that an Award should be made.
- An Award for a category may be withheld in any given year if the main judging panel decides there are no suitable entries.
- Finalists will be contacted by email before 24 April 2020.
- The judges' decision is final and no negotiations or correspondence will be entered into after the winners have been decided.
- The prizes for the winner(s) in each category of the Awards are detailed on the University website at www.kent.ac.uk/student/kentawards/. All winners will receive a trophy and certificate from the University and Kent Union, and will have an engraved brick with their name and award in the ‘Footsteps Path’.
- The prizes must be taken as stated and cannot be deferred or transferred.
- An Award may be shared where there are nominations of equal merit.
- All winners and finalists will receive recognition of the Award on their Higher Education Achievement Report (the HEAR), where it is available.
- Award winners and finalists may be required for promotional activity. The University shall be under no obligation to publish or exhibit any entry.
- The University reserves all rights related to the entries, including the rights to edit, publish, use, adapt, modify, copy, disseminate, post, or dispose of the entries, online, in print, film, television, or in any other media for advertising and promotional or other purposes, or license others to do so, without compensation or notification to the respective entrants of any kind, except as prohibited by law.
Other terms and conditions
- The University and Kent Union reserve the right to extend the competition deadline and the results announcements at their own discretion, and reserve the right to change the event and prizes.
- If for any reason the competition is not capable of running as planned, including infection by computer virus, bugs, tampering, unauthorised intervention, fraud, technical failures, or any other causes beyond the control of the University and Kent Union, which corrupt or affect the administration, security, fairness, integrity, or proper conduct of this competition, the University and Kent Union reserve the right in their sole discretion to disqualify any individual who tampers with the entry process, and to cancel, terminate, modify, or suspend the competition, and/or to judge entries from among all eligible, non-suspect entries received prior to such action.
- The University and Kent Union assume that all entries are original and are the works and property of the entrant, with all rights granted there-in. The University of Kent and Kent Union are not responsible for incorrect information provided on entry forms that misrepresents the intellectual property rights of original ownership of ideas. The University and Kent Union assume that all images provided with entries are free of any third-party rights. The University and Kent Union are not liable for violations of any third-party rights, including, but not limited to, claims of copyright, trademark, patent infringement, defamation, trade secrets, or trade dress on the part of the entrant.
- The University and Kent Union are not responsible for any injury, losses, or damages of any kind resulting from participation in this competition (except any sort of liability that, by law, cannot be limited or excluded). The University and Kent Union assume no responsibility for any error, omission, interruption, deletion, defect, delay in operation or transmission, communications line failure, theft, or destruction or unauthorised access to, or alteration of, entries.
- The Awards and these terms and conditions shall be governed by English law under the exclusive jurisdiction of the English courts.
Data protection and confidentiality
- Personal information about the nominators gathered as part of the nomination process will only be used to contact them in order to process the nomination or identify the nominee if required. The nominators’ details will only be held by the Kent Student Awards team and will not be shared with the nominees or judging panels. The text of the nomination and evidence provided will be shared with judging panels comprised of University of Kent and Kent Union staff and a University of Kent alumni representative, and summarised versions of the nomination may be used in publicity. Personal information gathered about the nominators will only be retained until the end of the Kent Student Awards 2020 process: 1 September 2020.
- Personal information about the nominees gathered during the nomination and judging process will be used to contact them and for their nomination to enter the Awards process. Where a nomination contains special category data (as defined under GDPR), nominees will need to provide consent for the nomination to progress into the Kent Student Awards process. Their nomination will be deleted if their consent is not received for the data to be stored and proceed by the nominations closing date of midnight on Sunday 22 March 2020. Nominees whose nominations do not contain special category data will automatically be entered into the Kent Student Awards process, but will be given the option to opt-out.
- Nominees can choose to add to or amend the nomination if required. If they opt-in or do not opt-out (as applicable), their name, course of study and the nomination text will then be shared with the judging sub panels and main panel comprised of University of Kent and Kent Union staff and may include a University of Kent alumni representative. If nominees are selected as finalists in their category, this data may be used in publicity (e.g. University and Kent Union websites, posters, digital screens, social media, and press). If finalists submit photographs when requested, these will also be used in publicity.
- Contact details for nominees will be retained only until the end of the Kent Student Awards 2020 process: 1 September 2020, with the exception of winners’ contact details, which will be retained longer if needed only for the purpose of sending notification of the laying of their ‘Footsteps Path’ brick prizes, at which point they will no longer be retained.
- The names of all winners and the text of their nominations will be retained for 3 years after the end of the Awards process (1 September) in the year in which they won their award. The names and nominations for all nominees who do not win will be retained for 1 year after the end of the Awards process in the year in which they were nominated.
- Records of the names and achievements of winners and finalists will be recorded on their Higher Education Achievement Record, and may be recorded on one or more of the following: University and Kent Union publicity materials; the student transcript; the alumni database.
- These terms and conditions are a supplement to the University’s main Student Enrolment Privacy Notice: https://www.kent.ac.uk/infocompliance/dp/enrolment.html.
Caution: any attempt by an entrant to deliberately damage any website or undermine the legitimate operation of this competition is a violation of criminal and civil laws, and should such an attempt be made, the University of Kent reserves the right to seek damages from any such entrant to the fullest extent permitted.