Reporting and Statutory Returns

The University is responsible for the submission of returns.

Student returns to HESA

The Data Quality Team is responsible for the submission of the University’s HESA student return and the Aggregate Offshore return.

The student record collects individualised data about students active during the reporting period. A wide range of data items are collected, including: the student's entry profile and personal characteristics, module and course level data, funding information and qualifications awarded.

Students who are studying overseas or who come to the UK for a period of less than 8 consecutive weeks during their programme of study are not included in the student record but should instead be included in the Aggregate offshore record. This is a complementary annual return which provides a headcount of students studying through the provider's provision overseas.

The HESA student record has been collected since 1994/95 from subscribing Higher Education Providers (HEPs) throughout the devolved administrations of the United Kingdom. The data collected as part of the Student record is used extensively by various stakeholders and is fundamental in the formulation of:

• Funding
• Performance Indicators
• Publications (including UNISTATS)
• League tables

The reporting period is from 1 August year 1 to 31 July year 2, for example, the 2020/2021 student record was collected in respect of the activity which took place between 1 August 2020 and 31 July 2021.

Student returns to HEFCE (HESES)

The Higher Education Students Early Statistics Survey, better known as the HESES return, is a student numbers return which is made to the Higher Education Funding Council for England (HEFCE). The return requires total student numbers and full-time equivalents (FTEs) to be identified in a number of categories.

The Planning and Business Information Office are responsible for the University’s HESES return. However, it is the responsibility of the Central Student Administration team to ensure that the data is accurate following the start of term.

The HESES return is a statutory return that is made by all Higher Education (HE) institutions receiving teaching funding from HEFCE. The return is used to assess whether an institution has met its funding target.

The census date for the HESES return is 1 December in any given academic year.

All figures returned by HESES are rechecked at the end of the academic year via the HESA return. There is the facility to recreate the HESES return from the later, HESA data. The University must account for differences between the 2 versions, where these occur.

Other returns

The university is required to several other returns including but not limited to:

  • HESA Staff Return
  • HESA Finance
  • HESA Provider Profile
  • Estates Management Record
  • Key Information Set (informing Unistats)
  • Destinations of Leavers from Higher Education
Last updated