Faculty of Sciences

Honorary and Visiting Appointment Procedures and Forms

Honorary Procedures

Honorary Titles

The Honorary title accorded to a particular individual normally reflects the nature of the link (e.g. teaching or research or both) and the person’s status and position in relation to the School and Faculty concerned.

The conferment of an Honorary title (such as Honorary Lecturer or Research Fellow) recognises an on-going association between the University and a distinguished individual from outside the University which it is hoped will be of mutual benefit. There are no specific duties or requirements and in practice the nature of the links between the individual concerned and the University vary depending on the academic discipline concerned, the amount of times the individual concerned is able to visit the University, his/her locations, etc. It may involve work with students (such as teaching, advisory, mentoring), work with staff (on research projects), participation in the relevant School’s seminar programme (i.e. attendance at seminars and, perhaps, giving a paper periodically) or other School/University activities.

Appointments are normally made for a fixed period of at least 3 years and up to 5 years. The title should reflect the titles of members of staff at Kent i.e. Honorary Lecturer, Senior Lecturer, Research Assistant, Research Associate, Senior Research Associate, Research Fellowship and Senior Research Fellowship.

Honorary Professor or Reader

For recommendations for appointment as an Honorary Professor or Reader for persons who have or have had Chairs at UK universities please complete the relevant form.

For all other recommendations for an Honorary Professor or Reader, before completing the form, Schools should ensure that the individual’s status is similar to those in post at Kent. The form should be submitted to the Dean's office with a covering letter from the Head of School, indicating the reasons why the appointment should be made at this level. The Senior Deputy Vice-Chancellor may consider whether references or other advice should be taken before final approval.Requests for all Honorary appointments require approval by the Senior Deputy Vice-Chancellor, via the Dean.

Once approved by the Dean and the Senior Deputy Vice-Chancellor, a letter will be sent by the Dean to the individual. The Personnel Office will arrange for details to go onto the staff database which will enable the individual to gain email and library access for the period their appointment has been approved. Any changes to the dates of appointment should be notified to the Dean’s Office.

 

Visiting Procedures

Short Visits

Applications for visiting scholars, whose visits are for 4 weeks or less, are treated in the same way as other visiting scholars except the forms do not require the signature of the Senior Deputy Vice-Chancellor. Regardless of the short length of the visit, it is important that the details of the visitor are known. This formal application process also ensures that the short-term visitor’s details are entered onto the database to ensure that the person can get access to the library etc.

Visiting Scholars

Visiting Scholars are prestigious visitors from other institutions whose visits here have a positive impact on the research culture at Kent, and who may be invited to attend as a Visitor. The title proposed for Visiting Appointments should reflect the titles of members of staff at Kent i.e. Visiting Lecturer, Senior Lecturer, Research Assistant, Research Associate, Senior Research Associate, Research Fellow, Senior Research Fellow.

Visiting Professor or Reader

For recommendations for appointment as a Visiting Professor or Reader for persons who have or have had Chairs at UK universities please complete the relevant form.

For all other recommendations for a Visiting Professor or Reader, before completing the form, Schools should ensure that the individual’s status is similar to those in post at Kent. The form should be submitted with a covering letter from the Head of School, indicating the reasons why the appointment should be made at this level. The Senior Deputy Vice-Chancellor may consider whether references or other advice should be taken before final approval.Requests for all Visiting appointments require approval by the Senior Deputy Vice-Chancellor, via the Dean.

Short-Term Students

Short-term students are those who register as postgraduate students for a period of less than that necessary to obtain a degree. They may attend taught courses, but will not receive an award at the end of their study. Only students of other institutions or visitors not holding an academic position may register as short-term students.

They will be charged a pro-rata amount of the relevant fee. They will be handled by the Student Office.

Visiting Training Fellows (VTF)

Visiting Training Fellows are visitors who are researchers or academics at other institutions. They visit Kent in order to further a piece of research in collaboration with one or more of the academic staff at Kent.

They may attend, but not register for, taught courses, and they cannot receive any award. Although it is recognised that all academic visitors contribute to the life of the University, such visitors are generally characterised by the fact they wish to visit Kent primarily for their own benefit, and they will usually initiate the contact with the University themselves.

VTF’s sign an agreement that all Intellectual Property Rights generated by them while at the University will belong to the University. However, if they are likely to produce commercially valuable Intellectual Property, or have confidential information disclosed to them, please contact the Enterprise Unit (www.kent.ac.uk/business ) to discuss this further as a more detailed agreement may be necessary.

Visiting Training Fellows will be charged a fee which is set by the School.

Once approved by the Dean, an invitation letter (in duplicate) will be sent to them in which they are asked to sign and return one copy accepting the terms above regarding Intellectual Property Rights. Only after this letter has been signed and returned will the Dean’s Office arrange for their details to go onto the staff database to enable them to have email and library access.

Fellowships

Fellowships awarded to the University (and the funding of any visitor paid by a third party) to allow a visitor to come to the University and undertake research for an agreed period are research awards and are managed by the Research Office to ensure their inclusion in the Research Assessment Exercise and other returns.

Bench Fees

A note from the Visitors of their agreement and intention to pay the bench fee should be attached to the application form for Visiting Appointment.

Arrangements should be made by the relevant School for the bench fee to be paid to them either in advance or on arrival. Once received the fees should be paid into a new income account entitled Bench Fees (2307) which finance has set up for each School. Unspent income can be carried forward on a monthly or year end basis. Please contact finance direct for further clarification if required.

Appointment Letters

Once approved by the Dean and the Senior Deputy Vice-Chancellor, a letter will be sent by the Dean to the individual. The Personnel Office will arrange for details to go onto the staff database which will enable the individual to gain email and library access for the period their appointment has been approved. Any changes to the dates of appointment should be notified to the Dean’s Office.

 

For all enquiries please contact: Joanna Walpole, PA to the Dean of Sciences, Marlowe Building room 32, ext: 7833 E: j.l.walpole@kent.ac.uk

Faculty of Sciences, Marlowe Building, University of Kent, Canterbury, Kent, CT2 7NR

Enquiries: T +44 (0)1227 827833, E stms-enquiry@kent.ac.uk

Last Updated: 28/03/2012