Faculty of Sciences

Honorary and Visiting Status Procedures and Forms

Honorary Procedures

Honorary Titles

The work of Schools is enhanced by the involvement and collaboration of people who are not salaried or remunerated by the University of Kent in the School's activities. To recognise the association, the School may confer an honorary title to such a person during the period of their association. These are prestigious titles and such individuals will be making or will have made significant professional and/or academic contributions to the University.

The title to be conferred will depend on the level of distinction and qualification of the candidate.
In making applications, Schools should provide:

  1. a justification for the award of an Honorary title by providing either a description of contributions to teaching, or
  2. details of the research being undertaken with academic staff as evidenced by joint publications/research projects or a significant involvement in industry/academic joint activities within the School.

Guidelines of the criteria for applying for honorary titles:

Honorary Senior Lecturer: awarded to individuals with a significant national reputation, and a known or developing international reputation in the field of research/expertise/teaching, and who are active in teaching, research or joint industry/academic activity at a senior level.
Honorary Lecturer: awarded to individuals with a known or developing national reputation in the field of research/expertise/teaching, and who are active in teaching, research or joint industry/academic activity at an appropriately high level.
Honorary Senior Research Fellow: awarded to individuals with extensive research experience and an established national reputation. They would primarily be involved in research/collaboration projects rather than teaching. Broadly equivalent to Lecturer/Senior Lecturer at Kent.
Honorary Research Fellow: As for Honorary Senior Research Fellow, but awarded to individuals with less experience.
Honorary Research Associate: Able to undertake independent and original research, and take initiative in how to plan research. Equivalent to post-doctoral level at Kent.

Honorary status is normally made for a fixed period of at least 3 years and up to 5 years.

For the title of Honorary Reader or Honorary Professor, please see below.

Honorary Professor or Reader

The titles of Honorary Professor or Honorary Reader may be conferred upon distinguished individuals from either related fields of activity (e.g. the professions or industry) or academic/research institutions.

The appointee should be of an equivalent academic standing to that of Professor or Reader at the University of Kent and applications for academics who hold or have held Professor or Reader positions at UK universities should be made by completing the relevant form.

Applications for Honorary Professors or Readers from other institutions should only be made after the School has established that the status of the academic for whom the application is being made, is similar to members of staff at this level at the University of Kent. The form should be submitted with a covering letter from the Head of School, indicating the reasons why the appointment should be made at this level. The Senior Deputy Vice-Chancellor may consider whether references or other advice should be taken before final approval.

Requests for all Honorary appointments require approval by the Senior Deputy Vice-Chancellor and Provost, via the Dean.

Once approved by the Dean and the Senior Deputy Vice-Chancellor and Provost, a letter will be sent by the Dean to the appointed academic. HR will add the person's details to relevant database to activate an email account and also to give library access for the period of the approved recommendation. Any changes to the dates should be notified to the Dean’s Office.

 

Visiting Procedures

Short Visits

Applications for visiting scholars, whose visits are for 4 weeks or less, are treated in the same way as other visiting scholars except the forms do not require the signature of the Senior Deputy Vice-Chancellor and Provost. Regardless of the short length of the visit, it is important that the details of the visitor are known. This formal application process also ensures that the short-term visitor’s details are entered onto the database to ensure that the person can get access to the library etc.

Visiting Scholars

The work of Schools is enhanced by the involvement and collaboration of people who are not salaried or remunerated by the University of Kent in the School's activities. To recognise the association, a School may confer a visiting title to such a person during the period of their association during which time collaborative engagement and activity should be undertaken which is of demonstrable, mutual benefit to both the individual and the University of Kent. In some cases this may reflect a past and continued significant contribution to the University or it may anticipate such a benefit if there is evidence that this is likely to happen. Visiting scholars will be expected to have a regular presence on campus and contribute to the teaching, research or joint industry/academic activity within the School.
Note: Visitors under this scheme are neither remunerated nor employed.

Visiting Scholars will be expected to show evidence of personal distinction in scholarship and excellence in their professional field as shown by either standing in their profession or original research.

The title proposed for Visiting status should reflect the titles of members of staff at Kent i.e. Research Associate, Lecturer and Senior Lecturer. For the title of Visiting Reader or Visiting Professor, please see below.

A Visiting title is normally conferred from a period of six months up to three years.

Kent Immigration website

Visiting Professor or Reader

The titles of Visiting Professor or Visiting Reader are prestigious and may be conferred upon distinguished individuals who have attained recognised academic achievement. To recognise the association, a School may confer a visiting title to such a person during the period of their association during which time collaborative engagement and activity should be undertaken which is of demonstrable, mutual benefit to both the individual and the University of Kent. In some cases this may reflect a past and continued significant contribution to the University or it may anticipate such a benefit if there is evidence that this is likely to happen. Visiting Professors or Readers will be expected to have a regular presence on campus and contribute to the teaching, research or joint industry/academic activity within the School.

Guidelines of the criteria for Schools making applications

Categories
Excellence in practice/activity
Leadership within and /or beyond the discipline
Impact and recognition, within and/or beyond the discipline

Visiting Professor
Schools will need to be able to demonstrate the individual's outstanding and sustained national/international contribution to the advancement of their field in two of the three broad categories above.

Visiting Reader
Schools will need to be able to demonstrate the individual's significant and sustained contribution to their field in two of the three broad categories above.

Visiting Professor or Reader applications for academics who hold or have held Professor or Reader positions at UK universities should be made by completing the relevant form.

Applications for Visiting Professors or Readers from other institutions should only be made after the School has established that the status of the academic for whom the application is being made, is similar to members of staff at this level at the University of Kent. The form should be submitted with a covering letter from the Head of School, indicating the reasons why the recommendation should be made at this level. The Senior Deputy Vice-Chancellor and Provost may consider whether references or other advice should be taken before final approval.

Requests for all Visiting recommendations require approval by the Senior Deputy Vice-Chancellor and Provost, via the Dean.

Visiting Training Fellows (VTF)

Update January 2017

The title and status of Visiting Training Fellow is discontinued.

Fellowships

Fellowships awarded to the University (and the funding of any visitor paid by a third party) to allow a visitor to come to the University and undertake research for an agreed period are research awards and are managed by the Research Office to ensure their inclusion in the REF and other returns.

Bench Fees

A note from the Visitors of their agreement and intention to pay the bench fee should be attached to the application form for Visiting status.

Arrangements should be made by the relevant School for the bench fee to be paid to them either in advance or on arrival. Once received the fees should be paid into a new income account entitled Bench Fees (2307) which finance has set up for each School. Unspent income can be carried forward on a monthly or year end basis. The Finance Office will be able to give more information if required.

Letters to confirm recommendations

Once recommendations for Honorary or Visiting status are approved by the Dean and the Senior Deputy Vice-Chancellor and Provost, a letter will be sent by the Dean to the recommended academic. Persons coming to Kent under this scheme are entitled to a KentOne card, access to library facilties and are given a Kent email account for the duration of their visit period. They are not employees, but they are expected to follow all the University of Kent's regulations and health & safety guidelines. Any changes to the dates should be notified to the Dean’s Office.

 

For all enquiries please contact: Joanna Walpole, PA to the Dean of Sciences, Marlowe Building room 32, ext: 7833 E: j.l.walpole@kent.ac.uk

Last updated: January 17, 2017

Faculty of Sciences, Marlowe Building, University of Kent, Canterbury, Kent, CT2 7NR

Enquiries: T +44 (0)1227 827833, E stms-enquiry@kent.ac.uk

Last Updated: 17/01/2017