Additional data requests

The University runs a variety of Summer Schools throughout the summer period. When a student applies for, or accepts a place at a University of Kent Summer School further data may be collected in addition to that generally collected for all University of Kent’s outreach activities.

Application information

Information such as full address and email address will be used for correspondence purposes regarding the summer school only. This information will not be used for marketing purposes.

The Summer Schools are designed to target learners from communities under-represented in higher education. Information provided on this form (such as postcode, and parental information) might be used for the purposes of prioritisation and selection.

Information about unsuccessful applicants will be securely disposed of no later than 2 months after the conclusion of the respective summer school.

In order to monitor the targeting and attendance of our activities, and to ensure that the activities are reaching the intended groups, the Partnership Development Office will record the Name, Date of Birth and Postcode of all successful applicants. We are conducting this monitoring exercise in line with guidance from the Office for Students.

Enrolment information

Once an applicant has accepted a place at one of the University of Kent’s Summer Schools, additional data will be requested. This data might include: medical records and information, including details of any illnesses, allergies or other medical conditions; personal details such as full home address and next of kin, and/or information about parents or carers. The University of Kent uses this to safeguard and promote the welfare of pupils, facilitate the efficient operation of the Summer School and ensure compliance with relevant legal obligations. Examples include: the Partnership Development Office keeping details of medical conditions from which a pupil may suffer so that staff will be able to respond appropriately in the event of an emergency.

This information will be securely stored and will only be shared with the staff involved in the running of the Summer School. All information will be securely disposed two months after completion of the Summer School.

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