Travel Health Assessment

The type and extent of the health assessment required depends very much on the nature of your trip and what it will involve. Each trip must be considered separately.

Some trips may require health assessment and health clearance before a ‘Fitness to Travel Certificate’ is issued. Staff and Students travelling on University business are covered by the University’s travel insurance policy. Insurance cover is conditional upon the traveller complying with the University Policies.

There are 3 different levels of health assessment and three different Overseas Travel Health Questionnaires.

PLEASE NOTE THAT, TO ENSURE THERE IS ENOUGH TIME TO PROCESS YOUR TRAVEL HEALTH QUESTIONNAIRE, ALL FORMS SHOULD BE COMPLETED AND SENT TO OCCUPATIONAL HEALTH AT LEAST 10 WORKING DAYS PRIOR TO YOUR DATE OF TRAVEL.

Please ensure that you have read the information on each of the three health assessment criteria before downloading the forms.

1.  Full health assessment

Staff will need full health clearance from the University Occupational Health Service and students will require full health clearance from the Medical Centre for trips that may pose significant risk to health, either because of the destination or the nature of activity undertaken, if they fulfil one or more of the following criteria:

  • Travel to any tropical country or a country where vaccinations or prophylactic medication ( i.e. malaria) are recommended
  • Travel to remote locations where you will be more than 24 hours from the nearest medical facility
  • Any trip abroad lasting for more than four weeks
  • Travel that involves activities posing high risk in the event of sudden illness or incapacity e.g. working at altitude, working at sea, technical climbing, abseiling, diving, caving, archaeological digs etc.

The aim is to ensure that those travelling receive recommended vaccinations and use appropriate protection against malaria and that health problems which may affect safety or require treatment in the field will be managed appropriately. Health clearance will only be withheld in exceptional circumstances where there is clear danger to the individual or others, should the person become incapacitated whilst abroad.

 

2.  Basic health assessment

Basic health assessment is required for all other overseas travel that does not fall within the criteria for a full health assessment, including:

  • Travel to other destinations e.g. U.S.A, Canada, Australia, New Zealand or Europe.  As previously mentioned this will only need to be carried out once.  Frequent travellers are not required to complete a questionnaire for each trip but are required to notify the University on a ‘self declaration of health’ form of any change in their health since last completing a questionnaire.
  • Where the travel is within destinations outlined above and there is an existing health condition.  In these circumstances, the form needs to be forwarded to Occupational Health Service (staff) and Medical Centre (students)

In most cases the Basic Overseas Travel Health Questionnaire will be held by the School/Department administrator, or Travel Planner and that is all that is required.  You are required to notify your Travel Planner or Overseas Team Leader if there has been a change in your health between completion of the questionnaire and, the start of your travel.  You may be required to provide the Occupational Health Service (staff) or the Medical Centre (students) with further information.

3.  Self Declaration of Health

Self Declarations of Health should only be completed if a Full or Basic Overseas Travel Health Questionnaire is already on record or a Fitness to Travel Certificate has been issued previously

It is not necessary for travellers to complete an Overseas Travel Health Questionnaire each time they travel abroad, but in order to ensure that the University is meeting all its legal responsibilities, we do require you to indicate whether there has been any significant change in your health, or it has been 6 months or more since completing your last Overseas Travel Health Questionnaire.  When completing this declaration please ensure that this trip is of the same nature and extent as trips for which you have previously been cleared.  If in doubt, please check with the Occupational Health Service (staff) or the Medical Centre (students).