Staff Connect information site

Phase 2 Streamlining our HR processes

Absence - Manager view


From 2 January 2019 you are able to request annual leave and record sickness absence through Staff Connect; the University’s integrated HR and Payroll system. As a manager, you are also able to record these and other absences for your team including compassionate leave, academic visits and trade union duties. For more details please see the overview for managers which includes links to the relevant policies.

Getting started - setting up authorisation widget

First of all, read through this guide which will show you how to use the authorisation widget (pdf). Managers will use this to review, approve and reject requests from their team. These requests include: training, annual leave and absence.

Annual leave

This guide will explain how to record annual leave (pdf) on behalf of a team member. There is also a short video guide (please note, there is no sound).

Sick leave entry

Learn how to enter sick leave (pdf) on Staff Connect on behalf of your team. There is also a short video guide (without sound).

Time off in lieu (TOIL)

This guide explains how you can record TOIL earned and TOIL taken on behalf of a team member.

View, edit, delete or withdraw absence

You are able to view your team's historical or upcoming absences and edit or delete leave. Please use caution when editing or deleting historical leave as Staff Connect record links to payroll. View, edit, delete or withdraw absence (pdf).

Authorised absence (paid)

This guide explains how you can enter periods of authorised absence (pdf) for a member of your team. This includes leave for fertility, volunteering and trade union duties.

Authorised absence (unpaid)

Staff Connect allows you to enter periods of unpaid authorised absence (pdf) for your team.

Unauthorised absence

This guide shows you how to enter periods of unauthorised absence (pdf) for your team.

Compassionate leave

How you can enter periods of paid compassionate leave (pdf) for your team.

Industrial action

Please note members of staff can record periods of industrial action without requiring authorisation from you. This guide explains how you can enter periods of industrial action (pdf) for a member of staff.

Top tip

Once you have completed any tasks in ‘My People’ please use either the University of Kent logo to get back to your dashboard or the small Home button to exit from the employees record and return to the Team Selector page.
If you select ‘Me’ it will trigger an error code which will log you out of Staff Connect.

This is a known defect that NgA (our supplier) are currently working on.

Further help

If you have any questions about Staff Connect and the launch of this new module, there is further guidance and support available, including;


HR Staff Connect - © University of Kent

Last Updated: 27/03/2019