Human Resources

Probation Scheme: Support & development during probation


Line manager and mentor

Your line manager

Your line manager will act as your probation supervisor throughout your probationary period. He/she will ensure you understand the duties and responsibilities of your role, provide you with relevant learning and development opportunities as needed and formally review your progress during your probation.

Your manager will:

  • Prepare for you joining the University by;
    • creating a Probation & Induction Schedule (this may be done in conjunction with others where necessary)
    • becoming familiar with the University Probation Scheme, particularly the Monitoring Performance during Probation - Manager Guidance documentation
    • liaising with the Employee Relations & Business Partnering team in HR if they have any questions or queries on the process.
  • clarify the duties and responsibilities of your role
  • ensure you undertake a full probationary process and complete the necessary paperwork to demonstrate this, in accordance with the Probation Scheme
  • agree and set dates for review meetings during your probationary period
  • act upon any learning and development objectives and evaluate them
  • continuously review your performance, reviewing objectives and development needs through the formal review meetings, as well as more frequent on-the-job discussions
  • communicate with you about your work throughout your probationary period, giving open honest and constructive feedback on performance (good or bad) at the time it occurs and at the formal review meetings
  • ensure the Probation Form and Probation & Induction Checklist are completed, before returning them to HR Operational Services after the end of your probation period to advise on the outcome of your probation.


Your probation mentor

A named member of your school/department will be identified by your line manager and fully briefed to support you through your probationary period.

They will be expected to meet with you regularly to give guidance and help in all aspects of your work and to help you settle in at the University, but will not report formally on your progress.

The responsibilities of a mentor will vary according to your role; they may be someone within your immediate work team who can provide on the job training and support and answer ad hoc queries as you are learning your role. Alternatively they may be someone from the wider University working in a similar role to yours and who is able to provide you with any broader support and guidance you may need.

In all instance the main aims of your probation mentor are to:

  • provide general induction support
  • provide a source of help and advice on all aspects of your role
  • support the translation of your skills into the workplace
  • provide constructive feedback
  • provide a ‘critical friend’ outside the management framework
  • act as a ‘confidential ear’

Whilst your probation mentor is specifically there to offer your advice and support during your probation period, should you both wish to continue the arrangement after your probation you are encouraged to do so.


Registry, University of Kent, Canterbury, Kent, CT2 7NZ

Enquiries: +44 (0)1227 764000 or contact us

Last Updated: 09/11/2017