Staff Immigration

Right to work in the UK

Prevention of illegal working

We have a duty to prevent illegal working by carrying out document checks for all staff before work commences.  A ‘right to work in the UK check’ means that you verify a document, which is deemed acceptable by the Home Office for showing permission to work.

In order to prevent illegal working, we must:

  1. Carry out the check to cofirm if a person has the right to work in the UK and undertake the work in question.
  2. Verify that a person has the right to work when certain documents are presented.
  3. Check and keep copies of original, acceptable documents in the presence of the holder (in person checks).
  4. If the person has a work restriction, do not employ them in breach of these restrictions.

Statutory Excuse

Where a right to work in the UK check is carried out before someone starts working for us, we will establish a 'statutory excuse' (or legal excuse) against liability to pay a civil penalty if found to be employing an illegal worker. We will also protect our sponsor licence.

Who should undertake a right to work check?

Right to work checks are undertaken by the hiring Division or Department by a trained member of staff. Guidance and support can be provided by the Central HR immigration team where needed.

If you are in any doubt about any aspect of right to work checks, please contact the central HR immigration team for further assistance before proceeding. Employment must not commence until the persons right to work has been confirmed.


Immigration - © University of Kent

The Registry, The University of Kent, Canterbury, Kent, CT2 7NZ, T: +44 (0)1227 824998

Last Updated: 21/09/2021

Banner Image: Anne Worner