Human Resources - Information for Managers

Recruitment Policy and Procedures

The University’s ability to attract and recruit the best people we can is fundamental to our success and long term future. A strategic, professional approach to recruitment is essential to ensuring the best candidate is appointed.

Strategic Review of Vacant and Replacement Posts - Revised

Please note that the process for the Strategic Review of Vacant and Replacement posts has been revised. 

As our previous strategic recruitment review has not delivered the savings we need, we now need to scrutinise even more carefully the case for recruitment, and look for more creative options that will help to reduce our costs.

As before, new vacancies (including HPLs) will be put on hold and managers are asked to re-assess their needs, and consider alternative arrangements. From 6 December 2019, ALL requests to recruit will require permission to proceed from the relevant Executive Group lead, and there will be NO automatic exemptions. 

For full details, please visit the Strategic Review of Vacant and Replacement Posts webpage

Recruitment Policy

Our Recruitment Policy provides an overarching framework for the recruitment and selection of staff. Ensuring the process is conducted in a manner that is efficient and effective, whilst promoting equality of opportunity. The principles enable us to meet our staffing requirements through a range of routes which, whilst allowing for flexibility of approach, will comply with relevant legislation. To ensure appropriate implementation the policy, it should be read in conjunction with the recruitment procedures available below.

Using Stonefish e-Recruitment

Stonefish is the University’s e-Recruitment system. It is used to manage the recruitment of staff (including Research grant funded roles and Enterprise/KTP Associate roles) and to manage vacancies within the University. It offers a slicker, more intuitive user interface in line with the Kent brand. There are many benefits to the new system, as it introduces a more automated process to help improve the user experience, removes the need for manual forms and is now the single source of information about recruitment at Kent.

A number of guides have been produced to assist you in using Stonefish:

Your resourcing contacts are also able to take you through how to use the system. If you have any questions, please contact your HR Representatives

Conducting Online Inteviews

Guide for Chair and Panel members: Conducting Online Interviews

Setting up online interviews: Creating and managing interviews on Microsoft Teams

International Staff Appointments

In pursuance of the University’s Internationalisation Policy and the result of greater globalisation of academic pursuit, increasing numbers of instances are arising that propose the engagement of individuals, whether UK-based or overseas-based, to work outside the UK or for overseas nationals to work in the UK. Please contact your relevant HR Team to discuss the current requirements related to this, prior to beginning any recruitment. you can also find further information here.

Recruitment Procedures

Please ensure you are familiar with the revised processes regarding the Strategic Review of Vacant and Replacement Posts by visiting our dedicated webpage

Guidance for Recruitment Panel Chairs can be accessed here and supports the suite of procedures provided below


Registry, University of Kent, Canterbury, Kent, CT2 7NZ

Enquiries: +44 (0)1227 764000 or contact us

Last Updated: 01/07/2022