Human Resources - Information for Managers

Recruitment Policy and Procedures

The University’s ability to attract and recruit the best people we can is fundamental to our success and long term future. A strategic, professional approach to recruitment is essential to ensuring the best candidate is appointed.

Stonefish e-Recruitment is live

We are pleased to annouce that as part of the Staff Connect Phase 2 project, our new e-Recruitment system, Stonefish, is now live.

Recruitment Policy

Our Recruitment Policy provides an overarching framework for the recruitment and selection of staff. Ensuring the process is conducted in a manner that is efficient and effective, whilst promoting equality of opportunity. The principles enable us to meet our staffing requirements through a range of routes which, whilst allowing for flexibility of approach, will comply with relevant legislation. To ensure appropriate implementation the policy, it should be read in conjunction with the recruitment procedures available below.

Using Stonefish e-Recruitment

Stonefish is the University’s e-Recruitment system. It is used to manage the recruitment of staff (including Research grant funded roles and Enterprise/KTP Associate roles) and to manage vacancies within the University. It offers a slicker, more intuitive user interface in line with the Kent brand. There are many benefits to the new system, as it introduces a more automated process to help improve the user experience, removes the need for manual forms and is now the single source of information about recruitment at Kent.

A number of guides have been produced to assist you in using Stonefish:

Support sessions for all hiring managers are running throughout March and April

Your resourcing contacts will also be available to coach and take you through how to use the system. If you have any questions, please contact the Resourcing Team at

Service Level Agreement (SLA)

The Resourcing Team SLA defines how we support and work in conjunction with Hiring Managers and Chairs of recruitment panels at each stage of the recruitment process. The SLA manages expectations by defining responsibilities and timescales for key tasks, whilst providing a framework to ensure we deliver a consistent, effective and efficient service.

Recruitment Procedures

For your information the recruitment procedures below are currently under review. The aim of the procedure documents is to provide more specific detail on key steps at each stage of the recruitment and selection process.

International Staff Appointments

In pursuance of the University’s Internationalisation Policy and the result of greater globalisation of academic pursuit, increasing numbers of instances are arising that propose the engagement of individuals, whether UK-based or overseas-based, to work outside the UK or for overseas nationals to work in the UK. Please contact your relevant Resourcing Adviser to discuss the current requirements related to this, prior to beginning any recruitment. you can also find further information here.


Registry, University of Kent, Canterbury, Kent, CT2 7NZ

Enquiries: +44 (0)1227 764000 or contact us

Last Updated: 20/06/2019