Human Resources - Information for Managers

Extending and Varying Existing Contracts of Employment

 Vacancy Management

Due to the University’s need to control expenditure, the Exceptional Approval to Hire process is now in place. The Exceptional Approval process will be implemented in place of DB501’s and Recruitment Authorisation Forms (RAFs) submitted via StoneFish. Full Details can be found via the Vacancy Management Pages 


Employees will no longer be receiving a printed copy of their contract variation. Please ensure they are aware their offer will be coming via email. They will receive the contract and any accompanying documents, if applicable, via DocuSign®. The contract will be e-signed by their HR Co-ordinator and sent to the employee to e-sign - this will then be forwarded onto the line manager. The contract will be sent to their Kent email address unless you inform us of an alternative email address. If there are any problems accessing DocuSign® please let us know and we will try to arrange another method of signing the contract.

DocuSign® emails from the University will have 'University of Kent' in the email subject title and have our logo in the body on the email.

Click here for information on using DocuSign®


Registry, University of Kent, Canterbury, Kent, CT2 7NZ

Enquiries: +44 (0)1227 764000 or contact us

Last Updated: 09/01/2023