Human Resources - Information for Managers

Extending and Varying Existing Contracts of Employment

The form below should be used when requesting to vary an existing contract of employment.

All requests regarding Academic Staff must be signed by the Dean before submission to Human Resources.

Strategic Review of Vacant and Replacement Posts

From 1st July 2018 and for the duration of the review period, contract extensions for roles that fall within scope of the Strategic Review will need to be agreed by the relevant Vacancy Review Group.

Please note that with effect from 3 September 2018, contract extensions will need to be submitted on the Exemption Request Form and not on a DB501.

Please allow plenty of time to submit your request for an extension and not wait until the contract is about to end.

For further information and guidance on the Strategic Review please visit our dedicated page

Employees will no longer be receiving a printed copy of their contract variation. Please ensure they are aware their offer will be coming via email. They will receive the contract and any accompanying documents, if applicable, via DocuSign®. The contract will be e-signed by their HR Co-ordinator and sent to the employee to e-sign - this will then be forwarded onto the line manager. The contract will be sent to their Kent email address unless you inform us of an alternative email address. If there are any problems accessing DocuSign® please let us know and we will try to arrange another method of signing the contract.

DocuSign® emails from the University will have 'University of Kent' in the email subject title and have our logo in the body on the email.

Click here for information on using DocuSign®


Registry, University of Kent, Canterbury, Kent, CT2 7NZ

Enquiries: +44 (0)1227 764000 or contact us

Last Updated: 04/04/2019