- Send the student an End of Registration letter four months prior to the end of the registration period (this action should be prompted by a diary note, put on the student’s record upon his/her arrival, dated four months before his/her completion date, noting: ‘send end of registration period letter if necessary’).
- Enclose an Application to Submit Thesis, Extend Registration or Enter Continuation Category of Registration/Writing-Up Year form.
- Three months prior to the end of the minimum registration period, a Submission Review panel is convened comprising of the School Director of Graduate Studies (Research Students), the main supervisor and another member of the supervisory team. They will consider whether the student will be advised to submit within the registration period or will be permitted to enter a continuation category of registration or whether to recommend an extension to his/her registration period. The consideration will be based upon a statement of the student’s work completed to date and a timetable for completion of the thesis.
- Once the Submission Review panel has made a decision, inform the student by letter. Refer to the possible outcomes of the panel:
- Student has made good progress and will be in a position to submit at the end of the minimum period of registration (Submit at the End of Minimum Period of Registration letter, Notice of Submission of Thesis form).
- Student has made sufficient progress to proceed to a continuation category of registration (see Continuation Category tab).
- Student has made insufficient progress and his/her period of supervised research and training should be extended (Period of Registration Extended letter).
- Student transfer his/her registration and submit thesis for the lower award (letter).
- Student should withdraw from the University.