Central Student Administration

On the Day

Double check your timetable

Double check the date, venue and start time of your examination.

Access your exam timetable regularly via SDS to ensure that you are looking at the most up to date information.

Make sure you know the venue, day and the start time of your exam.

Remember any permitted extra time allowed under an Inclusive Learning Plan will not show on your main exam timetable on SDS but will be accommodated on the day.

Morning exams begin promptly at 9.30am, afternoon sessions begin promptly at 2.00pm.

Please ensure that you arrive at your examination venue at least 15 minutes before the start of your exam. If you are a first year student and have not experienced an exam session yet, then you may find it beneficial to arrive 30 minutes before the start of the exam.

Students with Adapted Arrangements details

Venues for Canterbury students

During the main exams in the Summer term, candidates will sit their exams in:

Smaller Venue, Keynes College - report to Keynes Teaching Foyer (up the stairs outside Dolche Vita) 15 minutes before the exams start, you will be allocated to a particular room. Please note that you will not necessarily be in a room on your own.

PC Room, KSA1 - report to KSA1 15 minutes before the exams start, you will be allocated to a particular seat. Please note that you will not be in a room on your own.

Individual Room, Cornwallis North West - report to the Cornwallis North West Seminar Room 2, 15 minutes before the exams start, you will be allocated to a particular room.

For more exam venue information see our venue page.

Venues for Medway Students

Students who have confirmed adapted arrangements should report to the Gillingham or Medway Building.

For more exam venue information see our venue page.

Using a computer for your exam / Scribes (Amanuenses)

PC Use

If your ILP permits you to use a computer for your exam, the computer provided will be running Microsoft Word only. 

It will be assumed that candidates requesting the use of a computer will be familiar with its use and be able to save files to the hard drive of the PC assigned to them.

 

Scribes (Amanuenses)

Additional information and advice for candidates using an amanuensis is available on request.

An amanuensis will only be assigned if part of an Inclusive Learning Plan arranged with SSW.

Additional time

Candidates with additional time will not sit exams in the main examination halls.

Additional time will be arranged at the venue on the day as per a candidate's ILP.

Please note any permitted extra time allowed under an Inclusive Learning Plan will not show on your main exam timetable on SDS but will be accommodated on the day.

Food, Drink and Medicine

Please ensure your requirements are detailed on your ILP.

Food and Drink

You are only permitted to bring in food and drink as per your ILP requirements. Unless otherwise specified you will only be permitted water in a clear plastic bottle.

If your ILP allows a sugary drink please bring this in a clear plastic bottle.

Please be respectful of other students around you. DO NOT bring food in noisy packaging (decant where possible) and DO NOT bring smelly or noisy foods.

Please be aware invigilators may choose to inspect food packaging.

If you have any questions please contact us exams@kent.ac.uk or speak to an invigilator on the day.

Medicine

You are permitted to bring medication/ medical equipment to your exam. Please be aware invigilators may choose to inspect the packaging, but this this will not be removed.

What to bring

Student ID Card

You must bring your KENTOne card to the exam. We check every one of these, in every session. All students have a five or six digit examination number shown on their student ID card, which you will need to know in order to find your seat.

If you have lost your KENTOne ID card, go to the Registry Student Reception in plenty of time before your exam and ask for a replacement.

Candidates who have lost or forgotten their KENTOne ID card on the day of the exam should bring alternative photo ID to the exam if possible, and, even if they know their examination number, report to an exams officer when entering the hall who will confirm their identity and number.

Stationery

Bring a selection of pens in case one runs out.

You should not bring pencil cases unless they are clear plastic (not see-through coloured plastic).

If you need something to hold your pens it should be a clear plastic sandwich bag.

Water (if required)

Still water in a clear plastic bottle is permitted. Drinks which do not meet this criteria will be confiscated.

Calculators (if approved for your examination)

Some examinations permit the use of calculators.

Your lecturer will advise you prior to the exam if this is the case and they will inform students of the approved types of calculator.

Your lecturer will be present at the start of your exam to check that the calculator you have brought with you is permitted. If it is not one of the approved types of calculator it will be confiscated and you will not be given an alternative calculator in its place.

Only approved types of calculator may be used and only when stated in the rubric on the exam paper.

Please note that calculators are NOT available from exam hall staff.

Dictionaries (if approved for your examination)

Some examinations permit the use of dictionaries.

Your lecturer will advise you prior to the exam if this is the case and they will inform students of the approved types of dictionary.

Your lecturer will be present at the start of your exam to check that the dictionary you have brought with you is permitted. If the dictionary is not approved it will be confiscated and you will not be given an alternative dictionary in its place

Only approved types of dictionary may be used and only when stated in the rubric on the exam paper.

Apart from the owner’s name, no writing of any kind is permitted in the dictionary, or on any sticky labels. 

Please note that dictionaries are NOT available from exam hall staff.

Statute Books (if approved for your examination)

Some examinations permit the use of a statute book, or similar material.

Your lecturer will advise you prior to the exam if this is the case.

Where books or other material are permitted, content may be underlined, or highlighted with a translucent marker, and may have index flags used as page markers. Apart from the owner’s name, no writing of any kind is permitted in a book or other material, or on any sticky labels. (Post stick notes).

What NOT to bring (including information on where to drop off bags / mobiles)

No Mobile Phones - Use a bag room!

Mobile phones, Smartwatches, FitBits, Headphones and all other electronic devices are not permitted in exam halls. You can leave your these items in one of the designated Mobile Phone and Bag Rooms (subject to change).

Canterbury Campus Bag Store

Medway Campus Bag Stores

Keynes College: Seminar Room 7

Pilkington Building room 014

 

Gillingham Building room 2-03

 

Dockyard Church - Foyer Entrance

No Bags - Use a bag room!

No bags are allowed in exam halls. There is not the space or security to leave them in the entrance or environs of the exam venue. Instead, please allow sufficient time before your exam to store your bag and other property at one of the bag stores, or elsewhere on campus. (Subject to change).

Canterbury Campus Bag Store

Medway Campus Bag Stores

Keynes College: Seminar Room 7

Pilkington Building room 014

 

Gillingham Building room 2-03

 

Dockyard Church - Foyer Entrance

No Food or Drink (other than water in a clear plastic bottle)

If you have a medical condition that means you will require access to food, drink (other than water) or medicine during your exam, you should submit a doctor's letter or repeat prescription to the Central Student Administration Office in the Registry by Thursday 28th March 2019.

An email will be sent to you when your request has been approved. Please print and bring this email to your exam venue. Place on the floor in the exam hall next to your food / medication.

Without a confirmation email print out, candidates are only permitted to take water in a clear plastic bottle into the main exam venues.

 

Finding your seat

When you arrive at your venue you will find at least two copies of a seating plan displayed outside of the venue.

The seating plan is arranged numerically by students’ exam numbers and grouped by modules, highlighted in different colours.
You can find your exam number on your KENTOne ID card e.g. 199999A.

Find your exam number on the seating plan before you enter the exam hall. Make a mental note of the location of your seat in the room. To help with this, you will note that rows are numbered and columns are lettered, for example your seat might be “A22” on the left of the room, or “F35” in the middle of the room, etc

Note: Students Requiring Adapted Arrangements will not sit their exams in the main examinations halls and therefore will not be required to view a seating plan as they will be allocated a seat on arrival to their venue.

Late arrival

Exams for all students will start at the times stated on the timetable. Morning exams start at 9.30 am and afternoon exams start at 2.00 pm. Candidates must give themselves enough time to arrive to the correct venue (as detailed on your timetable). We recommend candidates arrive at least 15 minutes before the start of each examination. 

No additional time will be given due to late arrival and will be required to finish at the same time as other candidates taking the paper.

Candidates may enter an exam at any time. However, arrivals later than 30 minutes after the start of the exam will be reported to the Board of Examiners which has discretion to decide whether and how marks awarded in such circumstances are to be used.

Absence from an exam (including due to illness)

If you are unable to attend an exam due to illness or other extenuating circumstance you should contact your School as soon as possible and no later than 5 days after the exam has taken place.

Where a candidate is absent from an exam for good reason, they should submit a concession.

Further information on this process can be found on the After the Day page concessions tab.

Leaving an exam early

It is permissible to leave an exam early, but not during the first or last half hour.

Candidates should raise their hand and ask an invigilator before leaving early, making sure to take all possessions (including Student ID card) with them and checking that their answer stationery is completed with their examination number.

Once you have left an examination, you will not be permitted to re-enter the exam hall.

 

 

IMPORTANT: Please ensure you also are familiar with the Exam Regulations here

 

 

 

 

 

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Last Updated: 01/04/2019