Information for staff
Work experience in Europe
Convention de Stage
Students seeking internships in France, Spain or Italy will probably be asked for a “Convention de Stage’ or ‘Convenio de Colaboracin’ or ‘Accordo di collaborazione’ by French, Spanish and Italian host companies.
WHAT IS IT?
The agreement is basically a work contract for an internship position.
It is a standard tripartite agreement between the University of Kent, the Employer and yourself confirming that you are enrolled as a current University of Kent student and that you will be returning to university following your internship. It states that the purpose of the internship is to allow the student to apply his/her theoretical knowledge into practice. Therefore, your academic school will need to approve the internship as being of benefit to your degree course/intended career.
The internship agreement is a legal requirement in these countries for anyone undertaking an internship.
HOW DO I GET IT?
If you are a current University of Kent student we can issue the appropriate agreement to enable you to undertake the internship.
- The University cannot enter into the agreement on behalf of graduates – you must be a registered student for the entire duration of the placement
- The agreement can only be issued in response to an offer of employment. You can let potential employers know that the University can and will issue the appropriate agreement when the employment offer is received (as long as the role meets the legal requirements of the convention de stage agreement).
When you have your offer of employment, please complete the Convention de Stage request form.
WHAT HAPPENS NEXT?
We will ask your academic school to approve the internship as being of benefit to your degree course. On receipt of approval the information will be passed to our Contracts Team to issue the appropriate agreement.
Please allow 3 weeks from initial request.
CHANGING THE CONTRACT
Please note that after signing the contract the terms cannot be changed without the written agreement of all three signatories. If you need to change something please get in touch via email@example.com
Frequently Asked Questions
Do I have to be a student to get a Convention de Stage?
Yes. It is a legal requirement that you are a registered student for the entire duration of the internship.
My university completion date is before the end of the internship
You have to be a registered student for the entire duration of the internship. After your completion date you are no longer a student and must therefore be employed under a normal contract of employment.
How do I get a convention de stage without being a student?
Unfortunately, you can’t. The University cannot legally state that it is your training institution after your completion date.
I’m starting on Monday, can I have the agreement today?
The convention de stage is a legal document – we require all of the information requested from you and approval from your academic school before it can be drafted, issued and signed by three parties; the University, the employer and yourself.
Please allow enough time for this process to take place.
How much time?
At least 2 weeks.
The employer hasn’t received it yet?
If the employer has not received the agreement within 10 days of the contract being sent out by the University please contact firstname.lastname@example.org