Admissions procedures

All Schools will admit students in line with the University's admissions policy.

  • Consideration will be given as to whether applicants will be able to fulfil the objectives of the programme of study and achieve the standards required.
  • For both undergraduate and postgraduate applicants a range of factors additional to, and in some cases instead of, formal examination results may be considered in the selection process. These can include:
    • The personal statement and academic references
    • Additional evidence of achievement, motivation and potential as gathered through formal interview or assessment of written materials
    • Other factors as appropriate to the discipline, such as employment or volunteer work in relevant fields and sustained critical engagement with relevant issues
  • Since entry is competitive, achieving examination grades equivalent to or above the published typical offer for a course does not automatically entitle a candidate to an offer.
  • For undergraduate applicants the requirements of the UCAS scheme will be observed.
  • All applications will be dealt with efficiently without unnecessary delay against internal service level statements.

Procedures for handling applications may vary from subject to subject. Most offers are based purely on the information provided on the appropriate application form or at interview, and may be conditional on obtaining a certain standard in specified subjects in examinations.

In addition, Schools may, at their discretion, ask applicants to attend for interviews, undertake supplementary assessments or provide examples of work. In such cases, the Schools should clearly explain how and why this will be used in assessing the candidate and treat all candidates on an equal and fair basis.

Entry requirements

Undergraduate applicants

When assessing an application for undergraduate study, admissions selectors will normally consider the following information on the UCAS application:

  • Academic ability and potential as shown by Qualifications achieved and qualifications pending e.g. GCSE+AS level results and predicted or actual A level grades or equivalent.
  • Motivation to study a particular discipline.
  • Related work or voluntary experience showing commitment to a chosen career (particularly important for courses with a vocational slant).
  • Extra-curricular activities, achievements and interests.
  • School reference

The University’s minimum matriculation requirement is normally two A-Levels at grade E, or equivalent, although most courses require much higher grades for entry. Schools can insist on a particular level of performance in a subject at GCSE, A-level or other examinations, including English language qualifications. Where particular subjects will not be considered, these should be specified, e.g. General Studies/Critical Thinking. Minimum entry criteria are published online in prospectus and in the Programme Specification document for each course, following approval from the relevant Learning & Teaching Board.

Postgraduate applicants

When assessing an application for postgraduate study, admissions selectors will normally consider:

  • Applicants who hold a good first degree (2:1) with at least a second class honours (2:2), or an equivalent qualification.
  • Evidence of relevant personal, professional and educational experience.
  • In the case of research students, consideration will be given to whether the applicant's proposed programme of work can be completed in the designated timescale and whether appropriate academic supervision can be provided and maintained.

The setting of entry criteria for a programme of study is the responsibility of the academic school to which it belongs, within the overall policy requirements agreed by the University.

Enrolment Management Services (EMS) will maintain a record of minimum entry requirements for all taught courses at UG and PG level, which will include both academic and non-academic criteria. The record will be updated annually following consultation with School Admissions Officers prior to the start of each academic session.

This information will be used in University publications such as programme specification documents, online and hard copy University prospectuses, and UCAS publications. It is the School’s responsibility to ensure that published entry requirements (both academic and non-academic) are fair, transparent and accurate wherever they are published.

Intake targets

Home and European Union students

The calculations for each School's Home/EU and international undergraduate targets are set by the Planning and Business Information Office (PBIO) and distributed to Heads of Schools in late October/early November. The Recruitment & Admissions Office is informed of the overall School targets for Home/ EU undergraduates and working with PBIO then calculates, where necessary, the quota for each course based on the previous year's intake and taking into consideration any amendments requested by Schools.

There are wide variations in the number of offers admissions staff have to make to fill their places. The relevant School Admissions Officer calculates the number of offers to be made to attain target based on the previous year's intake and informs admissions staff of the number of offers they are permitted to make for each course where demand exceeds supply.

The University does not normally set course quotas set for postgraduate entry.

International students

PBIO in consultation with the Senior Deputy Vice-Chancellor and Heads of Schools set notional targets for international student intake for undergraduate and postgraduate entry. No course quotas are set for international admissions. It is the responsibility of the appropriate Head of School or their nominated representative to make decisions on all applications to their courses unless this responsibility has been delegated to a central unit such as the Recruitment & Admissions Office or International Recruitment Office.

All decisions will be made in accordance with the University's Admissions Policy. While it is anticipated that in most cases, admissions staff will make offers based upon the published entry criteria it is recognised that since entry is competitive, achieving examination grades equivalent to or above the standard offer for a course does not automatically entitle a candidate to an offer.

Offers

The making of an offer of a place commits the University to a contract with the applicant. The University Admissions Officer (Head of Recruitment &Admissions) is responsible for   making all formal offers to candidates on the basis of recommendations from the School Admissions Officers, unless in specific circumstances this authority has been delegated. Once a decision has been made to offer a candidate a place, the School Admissions Officer should notify the Admissions Office using the SITS admissions system clearly indicating the nature of the decision.

The Recruitment and Admissions Office is responsible for informing the candidate of the final decision. In the case of undergraduate applicants this will be transmitted to the applicant via UCAS who will write to the applicant formally detailing the nature of the offer and any conditions attached. The decision details will also be communicated via KentVision.

In the case of postgraduate applicants, the Recruitment and Admissions office will communicate with the applicant directly via KentVision to inform them of an offer and any conditions attached. Schools are encouraged to write to successful candidates using KentVision and the university will also communicate with the applicant throughout the admissions cycle to ensure the applicant fully understands and is engaging with the admissions process.

Replying to an offer

Undergraduate applicants

If an applicant wishes to accept an offer of a place for undergraduate study they must update their UCAS track record indicating that they have placed the University of Kent as their 'firm' or 'insurance' choice by the required deadline. Any change of status will be recorded on KentVision.

Postgraduate applicants

If an applicant wishes to accept an offer of a place for postgraduate study, they must accept the offer via KentVision. It is the responsibility of all applicants holding conditional offers to provide evidence that they have met any outstanding conditions of their offer before they can be given the status of a registered student. Evidence can be uploaded via KentVision. If, however, an applicant has failed to achieve the requirements specified they may contact the relevant Admissions Office for advice regarding alternative courses that may be available, such as pre-sessional English courses for applicants who fail to meet the University's minimum English language requirements.

Deferral of entry

If an applicant wishes to request a deferral of entry to the following year, they should indicate this on their application, or send a request via KentVision to the University as soon as possible. While the University is generally willing to accept applications more than 12 months before the date of admission it does not guarantee that requests for deferral will be approved. The maximum period allowed for deferral is one academic year and applicants may also only defer their place once (subject to approval).

 

Updated by Recruitment And Admissions Office, 29 October 2019.