Ad hoc events
A large number of "events" are held each year in the University. Many of these are lectures, meetings, artistic, sporting or social events, organised by academic schools, professional service departments and Kent Union, who know whether to involve the University’s Events Team, the Academic Division, Kent Hospitality, Estates, the Safety, Health and Environment Department or some other part of the University to make sure that the event happens smoothly and safely.
In addition, the University often receives requests to hold events from individuals (staff and students) who perhaps do not organise events on a regular basis, and who are uncertain about how to organise their event so that it takes place smoothly and safely. In particular, the organiser may feel that someone needs to give permission for their event to be held, but does not know who to ask. This type of event might be termed an “ad hoc” event. Examples might be someone giving out leaflets, something that involved digging holes in the ground (e.g. to erect a marquee), providing food, projecting images onto a building or organising an artistic performance, but this list is certainly not comprehensive.
This web site is designed to assist those who wish to organise “ad hoc” events in locating the correct part of the University to talk to for assistance and advice. It also gives some pointers to what additional information potential organisers might need to think about, and why.